On-Site Administrative Specialist — Research Lab

The Applied Research Laboratory at Penn State University; University Park (TX); On-site; USD 47,000 - 70,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

The Applied Research Laboratory at Penn State University (ARL) seeks an experienced administrative office assistant to support the All-Domain Analytics and Signatures Office (A2SO). The role is on-site in State College, PA, coordinating calendars, purchasing, travel, and documentation while ensuring confidentiality and regulatory compliance.

Ideal candidates will have DoD-related support experience, proficiency with SAP/Concur and Workday or similar tools, and strong MS Office skills in a

Qualifications

• GED or HS diploma with 2+ years of related experience, or equivalent
• Proficiency in Microsoft Office (PowerPoint, Word, Outlook, Excel)
• Experience assisting teams, projects, or programs

Responsibilities

• Assist with general administrative functions for A2SO division heads and leadership
• Perform moderately complex and confidential administrative duties
• Monitor HR, security, IT, and facility processes to meet deadlines
• Coordinate calendars and events across multiple offices and sponsors
• Initiate purchasing and procurement requests while following policies
• Assist with travel and expense reconciliations

Skills

Administrative support

Calendar management

Confidentiality

Communication

Education

GED or HS diploma

Tools

SAP/Concur

Workday

Microsoft Office

Job description

The Applied Research Laboratory at Penn State University (ARL) seeks an experienced administrative office assistant to support the All-Domain Analytics and Signatures Office (A2SO). The role is on-site in State College, PA, coordinating calendars, purchasing, travel, and documentation while ensuring confidentiality and regulatory compliance.

Ideal candidates will have DoD-related support experience, proficiency with SAP/Concur and Workday or similar tools, and strong MS Office skills in a