Administrative Office Specialist - DoD-Ready & Research Ops

Penn State University; State College, Northern (Centre County, KY); Hybrid; USD 47,000 - 70,000; Full time

Benefits offered by this job

75% tuition discount

On-site in State College

Job summary

Penn State University is seeking an experienced Administrative Office Assistant to support the All-Domain Analytics and Signatures Office (A2SO) within the Applied Research Laboratory. You will help manage administrative workloads, prioritize tasks, and ensure deadlines are met in a confidential, fast-paced environment.

The role requires strong organizational skills, proficiency with SAP/Concur, Workday, and Microsoft Office, plus a proven ability to coordinate schedules and travel.

Qualifications

• SAP/Concur or similar travel/expense/invoice tool
• Workday or similar human capital tool
• Demonstrated experience assisting teams, projects, or programs
• Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel)
• Ability to thrive in a fast-paced office environment

Responsibilities

• Assist with general administrative functions and activities for A2SO division heads and leadership
• Perform moderately complex and confidential administrative duties
• Act as point of contact and monitor HR, security, IT, and facility processes and documentation to ensure deadlines are met
• Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors and event planning
• Initiate purchasing and procurement request, maintain office supply inventory, while following procurement policies and sponsor requirements
• Assist with travel and expense reconciliations

Job description

Penn State University is seeking an experienced Administrative Office Assistant to support the All-Domain Analytics and Signatures Office (A2SO) within the Applied Research Laboratory. You will help manage administrative workloads, prioritize tasks, and ensure deadlines are met in a confidential, fast-paced environment.

The role requires strong organizational skills, proficiency with SAP/Concur, Workday, and Microsoft Office, plus a proven ability to coordinate schedules and travel.