Administrative Office & Executive Support (On-Site, State College)

Penn State University; University Park (TX); Presencial; USD 47.000 - 77.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

75% tuition discount

Retirement plans

Paid time off

Descripción de la vacante

Penn State University’s Applied Research Laboratory (ARL) is seeking an Administrative Office Assistant to provide broad administrative support in the Director’s Office. This on-site role is based in State College, PA and requires strong Microsoft Office skills, calendar management, and discreet handling of confidential information.

The position involves coordinating meetings, travel, events, and office logistics, while liaising with vendors and university partners to ensure smooth operations

Formación

• Experience in a professional office environment.
• Proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint.
• Ability to multi-task and prioritize in a fast-paced setting.
• Experience collaborating in multi-disciplinary, team-oriented cultures.

Responsabilidades

• Provide general administrative support to the Director’s Office and ARL staff.
• Greet visitors and direct inquiries to appropriate offices.
• Schedule and manage calendars for meetings and events.
• Prepare and organize documents, reports, and records.
• Coordinate travel arrangements and travel-related transactions.
• Handle confidential information with discretion and maintain office workflows.
• Manage office activities and vendor relationships.
• Coordinate office moves and equipment arrangements.

Conocimientos

MS Office proficiency

Multi-tasking

Team collaboration

Office environment experience

Educación

Associate Degree

GED or HS diploma

Herramientas

SAP

SIMBA financial system

Descripción del empleo

Penn State University’s Applied Research Laboratory (ARL) is seeking an Administrative Office Assistant to provide broad administrative support in the Director’s Office. This on-site role is based in State College, PA and requires strong Microsoft Office skills, calendar management, and discreet handling of confidential information.

The position involves coordinating meetings, travel, events, and office logistics, while liaising with vendors and university partners to ensure smooth operations