Strategic Administrative Associate - Advising Office

The University of Texas at El Paso; El Paso (TX); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health benefits

Dental & Vision

Retirement plan

Vacation & Sick Leave

Holidays

Employee discounts

Education assistance

Job summary

The University of Texas at El Paso invites applications for an Administrative Associate in the Hunt College of Business Advising office in El Paso, TX. On-site role supporting undergraduate advising, coordinating daily operations, and serving as primary liaison.

Requires high school diploma and at least three years of related experience. Proficiency in Microsoft Office, strong communication, organization, and discretion. Flexible hours including evenings/weekends may be needed.

Qualifications

• High school diploma required; three years related experience or equivalent.
• Excellent verbal and written communication skills; proficiency in Microsoft Office Suite and familiarity with office equipment.

Responsibilities

• Provides clerical and administrative support for management and department staff.
• Prepares letters or memorandums and purchase requisitions; generates and distributes reports; files correspondence and records.
• Manages internal and external communications, schedules staff meetings, and coordinates facilities and mail services.
• Schedules student appointments for advisors and verifies required coursework/advising modules.
• Maintains confidentiality of sensitive information; manages calendars and schedules appointments.
• Maintains filing and archival systems for expeditious information retrieval; enforces university procedures and policies.

Skills

Verbal communication

Written communication

Microsoft Office

Organizational skills

Time management

Prioritization

Interpersonal skills

Discretion & integrity

Bilingual English/Spanish

Education

High school diploma

Tools

Microsoft Office Suite

Job description

The University of Texas at El Paso invites applications for an Administrative Associate in the Hunt College of Business Advising office in El Paso, TX. On-site role supporting undergraduate advising, coordinating daily operations, and serving as primary liaison.

Requires high school diploma and at least three years of related experience. Proficiency in Microsoft Office, strong communication, organization, and discretion. Flexible hours including evenings/weekends may be needed.