Elite Executive Assistant to Senior Leaders | Travel & Ops

MaziCTools; United States; Hybride; USD 85 000 - 120 000; Plein temps

Résumé du poste

American Express is seeking a Chief Associate – Executive Assistant to support the Worldwide Vendor and Organization Estimating groups, reporting to senior leaders and providing high-level administrative, operational and travel coordination.

This role requires scheduling, travel logistics, confidential handling of information, budgeting, and strategic communication planning, with a proactive, organized, and influential approach across the organization.

Qualifications

• Ability to manage multiple assignments efficiently and meet tight deadlines.
• Strong self-starter with excellent organizational and prioritization abilities.
• Proficiency in using American Express tools and systems.
• Bilingual in Spanish preferred.
• Exceptional communication skills with the ability to influence at all organizational levels.
• Demonstrated initiative, autonomy and creativity in problem-solving.

Responsabilités

• Organize and oversee detailed schedules for senior-level meetings.
• Handle a high volume of inbound calls and messages.
• Coordinate global and domestic travel logistics, including flights, lodging, ground transportation, and visa documentation.
• Prepare pre-meeting audit materials and organize documents.
• Develop and manage travel cost estimates and budgets.
• Maintain confidentiality and manage sensitive information with tact and discretion.
• Create and execute communication plans, including arranging local venues and updates.

Connaissances

Multi-tasking

Organizational skills

Prioritization

AmEx tools

Spanish

Communication

Initiative

Outils

AmEx systems

Description du poste

American Express is seeking a Chief Associate – Executive Assistant to support the Worldwide Vendor and Organization Estimating groups, reporting to senior leaders and providing high-level administrative, operational and travel coordination.

This role requires scheduling, travel logistics, confidential handling of information, budgeting, and strategic communication planning, with a proactive, organized, and influential approach across the organization.