Remote VP Administrative Assistant - Part-Time

MaziCTools; United States; Remote; USD 21,000 - 34,000; Part time

Job summary

American Express is seeking a part-time Virtual Assistant to provide executive and administrative support to the Vice President of Corporate Card Product Management within the GCS program. The role focuses on delivering organized, reliable administrative assistance across multiple time zones and corporate initiatives.

The successful candidate will manage calendars, coordinate meetings and travel, assist with onboarding and HR tasks, oversee procurement of devices and supplies, and ensure

Qualifications

• Excellent organizational skills with attention to detail and ability to handle confidential information.

Responsibilities

• Calendar control across time zones.
• Coordinating and leading all aspects of internal meetings, including booking space, AV setup, catering, and materials.
• Planning and hosting VP site visits and team events, including travel arrangements and venue bookings.
• Onboarding and offboarding of coworkers, including workspace setup and IT equipment arrangements.
• Managing procurement for laptops, phones, and office supplies.
• Ensuring timely processing and tracking of invoices and expense reporting.
• Maintaining headcount reporting and organizational charts.

Skills

Calendar management

Interpersonal skills

Discretion

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Concur

Ariba

Job description

American Express is seeking a part-time Virtual Assistant to provide executive and administrative support to the Vice President of Corporate Card Product Management within the GCS program. The role focuses on delivering organized, reliable administrative assistance across multiple time zones and corporate initiatives.

The successful candidate will manage calendars, coordinate meetings and travel, assist with onboarding and HR tasks, oversee procurement of devices and supplies, and ensure