Administrative Assistant - Dow Jones Technology

Dow Jones; New York (NY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Comprehensive Insurance Plans

Lifestyle Programs & Wellness

Education Benefits

Family Care Benefits & Caregiving

Commuter Transit Program

Subscription Discounts

Employee Referral Program

Financial Health Programs

Cybersecurity Protection

Job summary

Dow Jones Technology is seeking an Administrative Assistant to support senior leadership, drive strategic initiatives, and manage complex schedules and events. You will own project milestones, coordinate executive briefings, and help implement new processes across a matrixed, global organization.

You will report to the Chief of Staff - Dow Jones Technology, leveraging cross-functional collaboration and strong writing to influence outcomes and drive culture growth.

Qualifications

• Experience combining senior-level executive support and project management across multiple time zones.
• Familiarity with project tracking tools (e.g., Google Sheets, Jira, Smartsheet).
• Exceptional executive writing skills for professional messaging in tone, clarity and authority.

Responsibilities

• Provide advanced administrative and executive support.
• Manage projects and strategic coordination across teams across the organization.

Skills

Executive support

Project management

Cross-time-zone coordination

Executive writing

Education

Bachelor’s degree or equivalent

Tools

Google Sheets

Jira

Smartsheet

Job description

Job Description:

About the Team:

Our Technology team drives the evolution of our Technology, Engineering, Data, Product and User Experience functions. With a keen focus on delivering cutting-edge solutions, we shape the digital landscape for our customers, readers and users. From revolutionizing visuals to optimizing tools and harnessing the power of data, mobile, video and social platforms, our team is committed to providing a seamless and immersive experience across all touchpoints. Collaborating closely with our newsrooms and strategic partners, we spearhead the development of groundbreaking products and technologies.

About the Role:

As the Administrative Assistant for Dow Jones Technology, you will support a range of strategic planning and initiatives across the organization. You will move beyond foundational administrative support to actively drive project execution, coordinate strategic initiatives, manage processes, and ensure the smooth operation of the executive office. In this role, you will manage complex schedules, oversee daily operations, and take ownership of project milestones, event coordination, and executive briefings. You will have an integral role in driving change, adapting new processes, and fostering culture growth across a variety of business units. You will report to the Chief of Staff - Dow Jones Technology.

You Will:

• Provide Advanced Administrative & Executive Support

• Manage Projects & Strategic Coordination

You Have:

• Experience combining senior-level executive support and project management, ideally within cross-functional, internationally distributed teams across multiple time zones

• Strong capability to track initiatives, manage stakeholder follow-ups, and organize complex events; familiarity with project tracking tools (e.g., Google Sheets, Jira, Smartsheet) is a plus

• Exceptional executive writing skills, including a native ability to draft and edit professional messaging for tone, clarity, precision, and authority

• Deep interest in learning the “players” and business rhythms of a matrixed, global organization, with a proactive, solutions-oriented mindset

• A bias toward action, a strong sense of ownership, and the judgment to know when to escalation and when to solve quietly

• Bachelor’s Degree -OR- Equivalent Work Experience

Our Benefits

• Comprehensive Healthcare Plans

• Paid Time Off

• Retirement Plans

• Comprehensive Insurance Plans

• Lifestyle Programs & Wellness Resources

• Education Benefits

• Family Care Benefits & Caregiving Support

• Commuter Transit Program

• Subscription Discounts

• Employee Referral Program

• Financial Health Programs

• Cybersecurity Protection

#LI-Hybrid

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [e-mail]. Please put “Reasonable Accommodation” in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area:

Dow Jones - Technology

Job Category:

Administration, Facilities & Secretarial

Union Status:

Non-Union role

Base Pay Range: $70,000 - $90,000

We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.