Executive Assistant to Chief of Staff

Dow Jones; New York (NY); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Healthcare plans

Paid time off

Retirement plans

Medical, Dental & Vision

Education benefits

Maternity & paternity leave

Family care benefits

Commuter transit

Subscription discounts

Employee referral

Job summary

Dow Jones seeks a highly organized Executive Assistant to support the Chief of Staff to the CEO in a fast-paced, global environment. This role requires discretion, initiative, and proactive problem-solving to keep executives aligned and informed.

Five days a week in our midtown Manhattan office, you will manage complex calendars, arrange travel, process expenses, prepare agendas, and coordinate cross-functional communications while upholding confidentiality.

Qualifications

• 5-7+ years of experience supporting senior-level executives, preferably in a global organization.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency with Google Suite (Docs/Sheets/Slides/Drive/Gmail/Calendar) and familiarity with Zoom, Concur and Slack.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Manage complex calendars, including scheduling internal and external meetings across time zones.
• Coordinate domestic and international travel arrangements and prepare detailed itineraries.
• Process expense reports, purchase orders, and invoices in a timely manner.
• Prepare meeting agendas, take notes, and follow up on action items.
• Assist with business operations functions such as document organization and communications planning.
• Act as a liaison between leaders and internal/external stakeholders.
• Prioritize tasks and allocate time effectively between executives.
• Assist with presentation creation, report formatting, and internal communications.
• Maintain and organize documents, files, and business records.
• Coordinate team events, off-sites, and virtual/in-person meetings.
• Support onboarding of new team members or vendors.

Skills

Executive support

Organizational skills

Time management

Multitasking

Communication skills

Discretion & confidentiality

Tools

Google Suite

Zoom

Concur

Slack

Job description

Dow Jones seeks a highly organized Executive Assistant to support the Chief of Staff to the CEO in a fast-paced, global environment. This role requires discretion, initiative, and proactive problem-solving to keep executives aligned and informed.

Five days a week in our midtown Manhattan office, you will manage complex calendars, arrange travel, process expenses, prepare agendas, and coordinate cross-functional communications while upholding confidentiality.