Administrative Assistant - Dow Jones Technology

Storyful; New York (NY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Education Benefits

Lifestyle Programs & Wellness

Family Care Benefits

Commuter Transit Program

Job summary

Dow Jones is seeking an Administrative Assistant for its Technology team to provide essential support to senior executives and ensure effective project execution. The role involves managing dynamic schedules, coordinating travel, and drafting executive communications.

Exceptional organizational skills and a proactive approach are essential, as the role includes event coordination and facilitating culture initiatives.

Qualifications

• Experience combining senior-level executive support and project management.
• Strong capability to track initiatives and manage stakeholder follow-ups.
• Exceptional executive writing skills with tone, clarity, and precision.

Responsibilities

• Provide advanced administrative and executive support.
• Manage complex calendars for senior executives.
• Coordinate domestic and international travel arrangements.

Skills

Executive support

Project management

Event coordination

Communication skills

Problem-solving

Time management

Education

Bachelor’s Degree -OR- Equivalent Work Experience

Tools

Google Sheets

Jira

Smartsheet

Job description

About the Team

Our Technology team drives the evolution of our Technology, Engineering, Data, Product and User Experience functions. With a keen focus on delivering cutting‑edge solutions, we shape the digital landscape for our customers, readers and users. From revolutionizing visuals to optimizing tools and harnessing the power of data, mobile, video and social platforms, our team is committed to providing a seamless and immersive experience across all touchpoints. Collaborating closely with our newsrooms and strategic partners, we spearhead the development of groundbreaking products and technologies.

About the Role

As the Administrative Assistant for Dow Jones Technology, you will support a range of strategic planning and initiatives across the organization. You will move beyond foundational administrative support to actively drive project execution, coordinate strategic initiatives, manage processes, and ensure the smooth operation of the executive office. In this role, you will manage complex schedules, oversee daily operations, and take ownership of project milestones, event coordination, and executive briefings. You will have an integral role in driving change, adapting new processes, and fostering culture growth across a variety of business units. You will report to the Chief of Staff - Dow Jones Technology.

You Will

Provide Advanced Administrative & Executive Support

Manage complex, dynamic calendars for the Chief of Staff, Product Management, and Design + Research leaders, resolving conflicts proactively across a globally distributed team

Coordinate end-to-end domestic and international travel and oversee expense management

Draft clear, concise, and professional executive communications, ensuring tone, clarity, precision, and authority

Build trust and rapport across the Technology team and other organizational stakeholders through reliability and professional diplomacy

Provide solutions‑oriented support by proactively resolving issues and anticipating the needs of the executive office

Manage Projects & Strategic Coordination Project Tracking: Plan, execute, and monitor the progress of departmental projects, ensuring milestones, deadlines, and strategic goals are met

Process Improvement: Support operational excellence by identifying bottlenecks, streamlining tasks, and owning recurring processes to improve department‑wide efficiency

Event & Meeting Facilitation: Organize and drive the agenda for staff meetings, town halls, offsites, and executive briefings. Capture actionable notes and follow up on project deliverables

Culture & Change Initiatives: Assist with and drive execution of cultural initiatives such as hackathons, team building, and onboarding programs to enhance the overall team experience and steer change management

You Have

• Experience combining senior‑level executive support and project management, ideally within cross‑functional, internationally distributed teams across multiple time zones
• Strong capability to track initiatives, manage stakeholder follow‑ups, and organize complex events; familiarity with project tracking tools (e.g., Google Sheets, Jira, Smartsheet) is a plus
• Exceptional executive writing skills, including a native ability to draft and edit professional messaging for tone, clarity, precision, and authority
• Deep interest in learning the "players" and business rhythms of a matrixed, global organization, with a proactive, solutions‑oriented mindset
• A bias toward action, a strong sense of ownership, and the judgment to know when to escape and when to solve quietly
• Bachelor’s Degree -OR- Equivalent Work Experience

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Insurance Plans
• Lifestyle Programs & Wellness Resources
• Education Benefits
• Family Care Benefits & Caregiving Support
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program
• Financial Health Programs
• Cybersecurity Protection

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.

EEO/Disabled/Vets Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [e-mail]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates. Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.

Business Area

Dow Jones - Technology

Job Category

Administration, Facilities & Secretarial

Union Status

Non-Union role

Base Pay Range

$70,000 - $90,000

Dow Jones Overview

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest newsgathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Barron’s, MarketWatch, Mansion Global, Financial News, Dow Jones Risk & Compliance and Dow Jones Newswires. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

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