Strategic Administrative Assistant - Payroll & Operations Support

Massachusetts Port Authority; Boston (MA); On-site; USD 63,000 - 67,000; Full time

Benefits offered by this job

Work/life balance

Inclusive culture

Growth opportunities

Safe, healthy and secure work env.

Community-minded employer

Job summary

Massachusetts Port Authority seeks an Administrative Assistant to provide high-level administrative support to Conley Terminal leadership. You will manage confidential files, assist with payroll and personnel records, and coordinate meetings and correspondence to ensure smooth operations.

Strong communication and discretion are essential. In this role, you will leverage Microsoft Office tools to generate reports, support workforce planning, and collaborate across departments.

Qualifications

• Associate’s degree or equivalent experience required and a Bachelor’s degree preferred.
• 3-5 years administrative experience supporting a manager, director, or department leader.
• Advanced proficiency in Microsoft Office applications to support executive needs.
• Strong written and verbal communication and demonstrated discretion in handling confidential information.

Responsibilities

• Serves as a trusted partner to Conley Terminal leadership by ensuring seamless administrative operations and coordinating priorities.
• Maintains payroll, personnel, and workforce records while ensuring compliance and fostering stakeholder relationships.
• Coordinates meetings, manages documents, drafts correspondence, and supports leadership initiatives.
• Utilizes data and performance reporting to provide insights and support workforce planning and continuous improvement.

Skills

Detail-oriented

Strong written and verbal communicatie

Organizational skills

Discretion and confidentiality

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Outlook

Teams

Job description

Massachusetts Port Authority seeks an Administrative Assistant to provide high-level administrative support to Conley Terminal leadership. You will manage confidential files, assist with payroll and personnel records, and coordinate meetings and correspondence to ensure smooth operations.

Strong communication and discretion are essential. In this role, you will leverage Microsoft Office tools to generate reports, support workforce planning, and collaborate across departments.