Senior Payroll Coordinator for 400+ Employees

Massachusetts Convention Center Authority; Boston (MA); On-site; USD 67,000 - 85,000; Full time

Job summary

The Massachusetts Convention Center Authority is seeking a Payroll Coordinator to support payroll for about 400 employees, including full-time, part-time, seasonal, and union staff. You will ensure accurate processing, maintain records, handle deductions, and assist with year-end reporting.

Work with Payroll, HR, and Finance, manage compliance with federal/state laws, and support audits and process improvements. Strong attention to detail and confidentiality are required.

Qualifications

• Knowledge of payroll law, wages and hour regulations, taxation and payroll best practices.
• Ability to maintain confidentiality.
• Strong work ethic and teamwork.
• Multi-tasking, prioritization, and deadlines.
• Excellent problem solving and attention to detail.
• Proficient with MS Excel and Word.
• Strong written and verbal communication.
• Strong customer service skills.
• Patience, flexibility and composure.

Responsibilities

• Process and audit weekly payroll for ~400 employees (FT, PT, seasonal, union).
• Review and validate time records in ADP eTime Enterprise and Workforce Now.
• Resolve payroll discrepancies related to earnings, deductions, taxes, and leave accruals.
• Maintain payroll records per federal/state/organizational retention requirements.
• Administer garnishments and court-ordered deductions.
• Process status changes: hires, promotions, transfers, leaves, terminations, retirements.
• Maintain and reconcile leave balances (vacation, sick, etc.).
• Prepare and distribute payroll reports to management and external agencies.
• Review and process travel and expense reimbursements.
• Ensure compliance with policies and IRS regulations.
• Assist year-end activities including W-2s and audits.
• Coordinate with ADP and external agencies for tax reporting.

Skills

Payroll law

Confidentiality

Team player

Multi-tasking

Problem solving

MS Excel

MS Word

Communication

Customer service

Patience

Education

B.S. in Accounting

Tools

ADP

PayExpert

Etime Enterprise

Job description

The Massachusetts Convention Center Authority is seeking a Payroll Coordinator to support payroll for about 400 employees, including full-time, part-time, seasonal, and union staff. You will ensure accurate processing, maintain records, handle deductions, and assist with year-end reporting.

Work with Payroll, HR, and Finance, manage compliance with federal/state laws, and support audits and process improvements. Strong attention to detail and confidentiality are required.