Strategic Administrative Assistant - Hybrid

Northwestern Mutual; Milwaukee (WI); Hybrid; USD 36,000 - 54,000; Full time

Job summary

Northwestern Mutual in Milwaukee is seeking an administrative professional to support operations, handle confidential materials, organize schedules, and assist leaders and staff with communications.

You will prepare reports and dashboards, manage supplies, arrange travel, process invoices and expense reports, and take minutes. Three+ years of admin experience and a high school diploma are expected; MS Office proficiency required. Hybrid work environment in Milwaukee campus.

Qualifications

• Three or more years of administrative or assistance experience.
• High school diploma or equivalent; college coursework preferred.
• Proficient in MS Office at intermediate levels.
• Proficient in general technology.
• Strong organizational and planning skills.
• Excellent written and verbal communication skills.
• Attention to detail and problem solving.
• Strong time management skills and ability to multi-task and prioritize work.

Responsibilities

• Organizes and schedules meetings and appointments.
• Creates materials as needed including spreadsheets, presentations, memos, letters, faxes, and forms.
• Assists in preparing and updating reports, dashboards, etc.
• Point of contact for technology access/services, often functions as PC/LAN contact.
• Maintains all department supplies; anticipates needs and orders.
• Arranges travel as needed.
• Prepares and monitors invoices, submits and reconciles expense reports.
• Takes minutes of meetings as needed.
• Resource to department on office and administrative functions.
• Works on projects as requested.
• Other department specific duties as assigned.
• Handles sensitive information in a confidential manner.

Skills

Administrative Service Delivery

Attention to Detail

Documentation

Interpersonal Savvy

Organizational & Political Savvy

Organizational Excellence

#LI-Hybrid

Education

High school diploma or equivalent

Tools

MS Office

General technology

Job description

Northwestern Mutual in Milwaukee is seeking an administrative professional to support operations, handle confidential materials, organize schedules, and assist leaders and staff with communications.

You will prepare reports and dashboards, manage supplies, arrange travel, process invoices and expense reports, and take minutes. Three+ years of admin experience and a high school diploma are expected; MS Office proficiency required. Hybrid work environment in Milwaukee campus.