Hybrid Administrative Coordinator — Office & Events

EMC Insurance; Wisconsin; Hybrid; USD 51,000 - 78,000; Full time

Job summary

EMC Insurance in Milwaukee area is seeking an experienced administrative professional to support branch leadership and corporate teams. You will manage scheduling, meetings, reports, and communications while helping with events, onboarding, and budgeting.

The role requires strong MS Office skills, confidentiality, and proven organizational and customer service abilities. A high school diploma and 3 years of admin experience are expected, with a hybrid work arrangement in the Milwaukee metro area.

Qualifications

• High school diploma or equivalent.
• Three years of administrative work or related experience.

Responsibilities

• Provides administrative support to branch leadership, such as composing correspondence and memos, and creating PowerPoint presentations.
• Schedules, coordinates, and assists with meeting and training logistics, including travel arrangements.
• Coordinates the set up and organizing of branch and company-wide events, including Health and Wellness.
• Solicits agenda items for branch meetings and transcribes meeting notes.
• Creates and maintains logs, mailing lists, databases, and monthly, quarterly and annual business reports.
• Develops and distributes branch communications.
• Monitors general email accounts and responds to messages as necessary.
• Forwards emails and faxes from branch email accounts to the appropriate areas.
• Coordinates mail pickup and distribution.
• Enters relevant contract data points into the Compliance 360 system for accurate tracking of renewal dates and other key elements of contracts, including requests for contract approval.
• Orders supplies and performs inventory management functions.
• Collaborates with the people leader to onboard new hires at the branch location.
• Helps organize the annual budget and track expenses.
• Provides administrative support to the Marketing team, such as inputting prospective agents, updating territory and underwriting assignment changes, entering and maintaining agent profile information, and producing agency welcome packets.
• Prepares invoices for payment, determines proper coding for accounts payable, and submits invoices for approval.
• Day-to-day operation - Responsible for the day-to-day condition of the office.
• Reports any deficiencies to the lessor and/or secures bids.
• Reports and oversees repairs and maintenance issues to Property Management and/or Corporate Real Estate Services.
• Remodeling and ergonomics - Oversees office remodeling, relocation or construction projects and ensures compliance with any regulations, including ADA requirements.
• Coordinates with Risk Improvement to evaluate workstations to ensure ergonomic correctness.
• Maintains all equipment and furniture and secures necessary repairs.
• Purchasing - Evaluates needs and makes purchase/lease recommendations while ensuring all proper purchasing procedures are followed and appropriate approvals are obtained.
• Safety plans – Oversees branch emergency and safety plans.
• Ensures that all necessary employees are properly trained in safe equipment operation.
• In collaboration with Corporate IT, troubleshoots various network, software, hardware, security system and phone problems.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Math aptitude

Accounting basics

Communication

Organization

Customer service

Confidentiality

Driving license

Education

High School Diploma

3 years administrative experience

Tools

Microsoft Office Suite

Job description

EMC Insurance in Milwaukee area is seeking an experienced administrative professional to support branch leadership and corporate teams. You will manage scheduling, meetings, reports, and communications while helping with events, onboarding, and budgeting.

The role requires strong MS Office skills, confidentiality, and proven organizational and customer service abilities. A high school diploma and 3 years of admin experience are expected, with a hybrid work arrangement in the Milwaukee metro area.