Strategic Administrative Assistant, ASE Operations

Apple Inc.; Cupertino (CA); Hybride; USD 78 000 - 136 000; Plein temps

Résumé du poste

Apple Inc. in Cupertino, CA seeks an Administrative Assistant to support the ASE Operations Admin Team. You will manage calendars, coordinate travel, and handle logistics across multiple programs and executives.

The role requires 2+ years in an administrative role, strong discretion, and experience with purchasing and event coordination. A Bachelor's degree or equivalent is preferred; hybrid or in-office setup at Apple’s Cupertino campus is expected.

Qualifications

• 2+ years of Administrative Assistant experience supporting senior-level management
• Ability to handle confidential information with discretion and integrity
• Experience coordinating logistics such as room bookings, catering, shipping, or event support
• Comfortable with purchasing, expense reconciliation, or P-card processes
• Bachelor's degree, AA, or equivalent practical experience

Responsabilités

• Provide calendar management and scheduling support for senior leaders, coordinating meetings and logistics across time zones
• Manage domestic and international travel arrangements (flights, hotels, ground transportation)
• Serve as a trusted point of contact for team communications, logistics, and escalations
• Provide backup support for other admins across the ASE team as needed
• Oversee space planning, facilities needs, and office supplies/equipment
• Handle building access and related site logistics
• Coordinate IS&T support and maintain office equipment
• Collaborate with administrative teams at other locations for cross-site alignment
• Apply Apple finance policies to manage internal/external orders; ensure compliance
• Process and track purchasing using P-card, eApproval workflows, and procurement systems
• Manage expense reconciliation and vendor orders for materials and supplies
• Coordinate logistics for events, workshops, and programs (room bookings, catering, vendor mgmt)
• Manage inter-office shipping of materials and program resources
• Support operational readiness for learning programs, team events, and leadership visits across locations

Connaissances

Calendar management

Travel coordination

Budget oversight

Procurement processes

Discretion

Formation

Bachelor's degree, AA or equivalent

Outils

iCal

Keynote

Mail

eApproval

macOS-based systems

Quip

Box

Confluence

Description du poste

Apple Inc. in Cupertino, CA seeks an Administrative Assistant to support the ASE Operations Admin Team. You will manage calendars, coordinate travel, and handle logistics across multiple programs and executives.

The role requires 2+ years in an administrative role, strong discretion, and experience with purchasing and event coordination. A Bachelor's degree or equivalent is preferred; hybrid or in-office setup at Apple’s Cupertino campus is expected.