Strategic Admin & Operations Coordinator

San José State University; San Jose (CA); On-site; USD 53,000 - 71,000; Full time

Job summary

San José State University seeks a Strategic Business Services Coordinator to manage the Associate Vice President's calendar and supervise SBS student assistants. You will coordinate recruitment, onboarding, and offboarding, and support office operations including travel, purchasing, and compliance with CSU policies.

The role emphasizes professional communication, process improvement, and data-driven planning, with responsibility for preparing reports and maintaining confidential records and

Qualifications

• Completion of a high school program or equivalent.
• Three years of related office work experience or a combination of education and experience.
• Bachelor’s degree preferred for higher education experience.
• Experience using PeopleSoft, Jaggaer, and Concur.
• Customer service experience in a fast-paced setting.

Responsibilities

• Manage the Associate Vice President's complex calendar and schedule meetings.
• Coordinate recruitment, onboarding, and offboarding activities.
• Provide lead work direction to SBS student assistants.
• Coordinate office operations, including supplies, travel, purchasing, and reconciliations.
• Develop and maintain forms, procedures, and workflows; identify improvements.
• Prepare reports and analyze data to support planning and operations.
• Research and resolve issues; coordinate special projects for SBS.
• Serve as primary contact for SBS stakeholders, ensuring timely responses.
• Coordinate requests and maintain exceptional customer service across SBS.
• Prepare communications and maintain confidential records.

Skills

Professional communication

Office administration

Calendar management

Customer service

Data reporting

Microsoft Office

Policy interpretation

Team leadership

Education

High school diploma or equivalent

Bachelor’s degree

Tools

PeopleSoft

Jaggaer

Concur

Job description

San José State University seeks a Strategic Business Services Coordinator to manage the Associate Vice President's calendar and supervise SBS student assistants. You will coordinate recruitment, onboarding, and offboarding, and support office operations including travel, purchasing, and compliance with CSU policies.

The role emphasizes professional communication, process improvement, and data-driven planning, with responsibility for preparing reports and maintaining confidential records and