Strategic Executive Assistant & Operations Lead

San José State University; San Jose (CA); On-site; USD 56,547 - 94,246; Full time

Job summary

San José State University is seeking an Executive Assistant and Operations Coordinator to provide strategic program leadership through planning, analysis, development, and evaluation of complex initiatives, while overseeing daily administrative operations.

This role supports the Maintenance & Operations of Facilities Development & Operations across campus, coordinating programs, records, and communications with discretion and professionalism to advance university goals.

Qualifications

• Equivalent to a bachelor’s degree in a related field is required.
• Four years of relevant experience are required; additional experience may substitute for education on a year-for-year basis.

Responsibilities

• Provide advanced administrative and operational support, coordinating programs and priorities with campus-wide impact.
• Analyze, develop, and evaluate policies and procedures; propose improvements.
• Serve as primary liaison for internal and external stakeholders, managing communications with professionalism and discretion.
• Oversee daily administrative operations, including records management, reporting, and workflow tracking.
• Recordkeeping and time documentation to ensure proper records; lead work direction and training to staff as needed.
• Maintain inventory and records, order parts and supplies.
• Support planning and implementation of initiatives aligned with departmental and campus goals.

Skills

Administrative operations

Program management

Analytical skills

Communication skills

Time management

Data management

Discretion/Confidentiality

Education

Bachelor's degree

Job description

San José State University is seeking an Executive Assistant and Operations Coordinator to provide strategic program leadership through planning, analysis, development, and evaluation of complex initiatives, while overseeing daily administrative operations.

This role supports the Maintenance & Operations of Facilities Development & Operations across campus, coordinating programs, records, and communications with discretion and professionalism to advance university goals.