Strategic Admin & Operations Coordinator

CSU; San Jose (CA); On-site; USD 53,000 - 55,000; Full time

Job summary

San José State University seeks a Strategic Business Services Coordinator to provide comprehensive administrative support to the SBS team, manage the AVP's calendar, coordinate daily office operations, and support recruitment and onboarding of vacant positions.

The role also offers leadership to student assistants and assists in maintaining records, policies, and procedures while delivering professional, courteous service to faculty, staff, students, vendors, and external partners.

Qualifications

• Completion of a high school program or equivalent; relevant experience preferred.
• Three years of related office work experience or equivalent combination.

Responsibilities

• Manage the Associate Vice President's calendar and scheduling.
• Coordinate recruitment, onboarding, and offboarding activities.
• Provide lead work direction to student assistants.
• Coordinate office operations and purchasing in compliance with policy.
• Develop and maintain forms, procedures, and workflows.
• Prepare reports and analyze data to support planning and decision-making.
• Serve as a primary contact for faculty, staff, students, vendors, and partners.
• Ensure timely resolution and exceptional customer service across SBS areas.
• Prepare communications and maintain confidential records.
• Maintain enterprise system data across CSUBUY, CHRS, FTS, PeopleSoft, Data Warehouse, Transact, CSULearn

Skills

Communication

Administrative methods

MS Office

Policy interpretation

Multitasking

Lead direction

Interpersonal skills

Organizational skills

AI awareness

Education

Bachelor’s Degree

High school diploma or equivalent

Tools

CSUBUY

CHRS

FTS

PeopleSoft

Data Warehouse

Transact

CSULearn

Job description

San José State University seeks a Strategic Business Services Coordinator to provide comprehensive administrative support to the SBS team, manage the AVP's calendar, coordinate daily office operations, and support recruitment and onboarding of vacant positions.

The role also offers leadership to student assistants and assists in maintaining records, policies, and procedures while delivering professional, courteous service to faculty, staff, students, vendors, and external partners.