Strategic Admin & Operations Coordinator

The California State University; California (MO); On-site; USD 57,000 - 76,000; Full time

Job summary

San José State University is seeking a Strategic Business Services Coordinator to provide comprehensive administrative support to SBS, coordinating procurement, contract services, and parking services. The role includes managing the AVC's calendar, onboarding processes, and serving as a liaison with internal and external stakeholders.

Responsibilities emphasize communication, records management, and adherence to CSU policies while supporting departmental initiatives and ensuring timely,

Qualifications

• Thorough knowledge of administrative methods and university policies.
• Excellent English grammar, business writing, and professional correspondence.
• Advanced proficiency with Microsoft Office Suite and enterprise systems.
• Ability to manage multiple priorities and coordinate complex projects.

Responsibilities

• Manage the Associate Vice President's complex calendar and scheduling conflicts.
• Coordinate recruitment, onboarding, and offboarding activities.
• Provide lead work direction and training to student assistants.
• Coordinate office operations including travel, purchasing, and reconciliations.
• Develop and maintain forms, procedures, and workflows; suggest improvements.
• Prepare reports and analyze data to support planning and operations.
• Respond to inquiries from faculty, staff, students, vendors, and partners.

Skills

Communication

Admin knowledge

English proficiency

MS Office

Policy interpretation

Multitasking

Leadership

Interpersonal skills

Data analysis

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

PeopleSoft

Jaggaer

Concur

CSUBUY

Data Warehouse

Transact

CSULearn

Job description

San José State University is seeking a Strategic Business Services Coordinator to provide comprehensive administrative support to SBS, coordinating procurement, contract services, and parking services. The role includes managing the AVC's calendar, onboarding processes, and serving as a liaison with internal and external stakeholders.

Responsibilities emphasize communication, records management, and adherence to CSU policies while supporting departmental initiatives and ensuring timely,