Strategic Executive Assistant to the Vice Provost

San José State University; San Jose (CA); On-site; USD 70,341 - 77,673; Full time

Job summary

San José State University seeks an Executive Assistant II to partner with the Vice Provost for Academic Innovation. The role manages calendars, drafts executive communications, coordinates meetings and events, and handles information management and budget-related tasks.

You will support project timelines, prepare briefing materials, and collaborate with campus partners while maintaining discretion with confidential matters.

Qualifications

• Equivalent to a bachelor's degree in a related field.
• Two years of relevant experience; more may substitute for education on a year-for-year basis.

Responsibilities

• Serve as the primary point of contact for the Vice Provost and manage communications and information flow with internal and external stakeholders.
• Independently manage and prioritize the Vice Provost's calendar, appointments, meetings, travel, and commitments.
• Draft, edit, and coordinate executive correspondence, reports, presentations, agendas, briefing materials, and executive communications.
• Monitor incoming communications and determine urgency, priority, and appropriate response.
• Prepare meeting materials and track action items to ensure timely completion.
• Utilize campus Google Drive to maintain executive files, records, and document tracking systems.
• Coordinate special projects and initiatives and develop project timelines and status reports.

Skills

Communication

Organizational skills

Project coordination

Administrative support

Independent judgment

Education

Bachelor's degree in related field

Tools

Google Workspace

Microsoft Office

PeopleSoft

DocuSign

Job description

San José State University seeks an Executive Assistant II to partner with the Vice Provost for Academic Innovation. The role manages calendars, drafts executive communications, coordinates meetings and events, and handles information management and budget-related tasks.

You will support project timelines, prepare briefing materials, and collaborate with campus partners while maintaining discretion with confidential matters.