Strategic Admin Coordinator — Travel, Scheduling

Penn State University; University Park (TX); On-site; USD 52,000 - 77,000; Full time

Benefits offered by this job

Tuition discount 75%

Job summary

Penn State University is seeking an experienced administrative office coordinator for the Applied Research Laboratory's All-Domain Analytics and Signatures Office. This role requires proactive, detail-oriented admin support across leadership, HR, security, IT, and procurement.

Responsibilities include managing complex calendars, maintaining records, coordinating travel for researchers, and ensuring deadlines. On-site work in State College, PA, with security clearances as applicable.

Qualifications

• Associate Degree and 4+ years of relevant experience.
• Background checks and security clearance requirements may apply.

Responsibilities

• Complete general administrative functions and activities for A2SO division heads and leadership
• Perform moderately complex and confidential administrative duties
• Act as point of contact and monitor HR, security, IT, and facility processes and documentation to ensure deadlines are met
• Update personnel records for the division, update email distribution lists
• Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors
• Initiate purchasing and procurement request, maintain office supply inventory, while following procurement policies and sponsor requirements
• Provide complex travel support for employees to include researcher visit requirements, booking reservations, arranging schedules, and reconciling travel expenses

Skills

SAP/Concur

Workday

Confluence/Jira

Team collaboration

Microsoft Office

Confidentiality

Education

Associate degree

Job description

Penn State University is seeking an experienced administrative office coordinator for the Applied Research Laboratory's All-Domain Analytics and Signatures Office. This role requires proactive, detail-oriented admin support across leadership, HR, security, IT, and procurement.

Responsibilities include managing complex calendars, maintaining records, coordinating travel for researchers, and ensuring deadlines. On-site work in State College, PA, with security clearances as applicable.