On-Site Admin Assistant Scheduling & Procurement

Penn State University; University Park (TX); On-site; USD 47,000 - 70,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University’s Applied Research Laboratory (ARL) seeks an experienced administrative office assistant who is proactive, team-oriented, and customer-service focused to support the All-Domain Analytics and Signatures Office (A2SO). You will help with the administrative workload, set priorities, improve efficiency, and ensure deadlines are met in a fast-paced environment.

On-site in State College, PA, the role requires handling confidential information, coordinating calendars, travel and

Qualifications

• GED or HS with 2+ years relevant experience.
• Ability to handle confidential information and work in a fast-paced office.
• Proven administrative support experience and teamwork.

Responsibilities

• Assist with general administrative functions for A2SO division heads and leadership.
• Perform moderately complex and confidential administrative duties.
• Monitor HR, security, IT, and facility processes to meet deadlines.
• Coordinate calendars, meetings, and special events across offices.
• Initiate purchasing, manage supplies, and follow sponsor requirements.
• Assist with travel arrangements and expense reconciliations.

Skills

SAP/Concur

Workday

Microsoft Office

Administrative support

Education

GED or HS + 2+ years experience

Tools

PowerPoint

Excel

Word

Outlook

Job description

Penn State University’s Applied Research Laboratory (ARL) seeks an experienced administrative office assistant who is proactive, team-oriented, and customer-service focused to support the All-Domain Analytics and Signatures Office (A2SO). You will help with the administrative workload, set priorities, improve efficiency, and ensure deadlines are met in a fast-paced environment.

On-site in State College, PA, the role requires handling confidential information, coordinating calendars, travel and