Executive Administrative Coordinator

Applied Research Laboratory at the Penn State University; State College (Centre County); On-site; USD 47,000 - 77,000; Full time

Job summary

The Applied Research Laboratory (ARL) at Penn State seeks an experienced Administrative Office Assistant for the Director’s Office. This role provides broad administrative support in a dynamic environment and includes calendar management, travel logistics, and document handling.

On-site, State College, PA, with opportunities to support higher-level activities such as meetings, events, and liaison work with vendors and university offices.

Qualifications

• Proficiency with Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
• Ability to multi-task, prioritize, and work with minimal direction in a fast-paced office.
• Experience collaborating in multi-disciplinary, team-oriented cultures.
• Prior military or government experience is a plus.

Responsibilities

• Provide general administrative support to the Director’s Office and ARL staff.
• Greet visitors, answer calls, and direct people to the proper office.
• Schedule and maintain calendars for meetings and events.
• Prepare, review, and organize documents, reports, and records.
• Coordinate travel arrangements and travel-related transactions.
• Support confidential administrative functions and handle sensitive information.

Skills

Microsoft Office

Calendar management

Multi-tasking

Team collaboration

Education

Associate degree

Tools

SAP

SIMBA

Job description

The Applied Research Laboratory (ARL) at Penn State seeks an experienced Administrative Office Assistant for the Director’s Office. This role provides broad administrative support in a dynamic environment and includes calendar management, travel logistics, and document handling.

On-site, State College, PA, with opportunities to support higher-level activities such as meetings, events, and liaison work with vendors and university offices.