Office Assistant: Travel & Meetings Support

Penn State University; State College (Centre County); On-site; USD 46,800 - 77,304; Full time

Job summary

Penn State University’s Applied Research Laboratory (ARL) seeks an Office Assistant to coordinate a large volume of domestic and international travel for program engineers, support meetings (rooms, agendas, AV, refreshments), and manage data, files and calendars.

This onsite role requires discretion, the ability to work under pressure, and strong Microsoft Office skills; familiarity with security guidelines, onboarding new hires, and coordinating external visitors is a plus; State College, PA

Qualifications

• Associate Degree or 4+ years of relevant experience required.
• Strong Microsoft Office skills (Word, PowerPoint, Excel, Outlook) are essential.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate a large volume of domestic and international travel for program engineers.
• Provide support for meetings (scheduling rooms, preparing agendas, AV setup, refreshments).
• Manage data, files, and calendars.
• Coordinate and oversee external visitors ensuring security guidelines are followed.
• Assist with administrative aspects of hiring and onboarding.

Skills

Microsoft Office

Agility in priorities

Discretion and confidentiality

Teamwork

Clearance eligibility

Education

Associate Degree

4+ years of relevant experience

Tools

Word

PowerPoint

Excel

Outlook

Job description

Penn State University’s Applied Research Laboratory (ARL) seeks an Office Assistant to coordinate a large volume of domestic and international travel for program engineers, support meetings (rooms, agendas, AV, refreshments), and manage data, files and calendars.

This onsite role requires discretion, the ability to work under pressure, and strong Microsoft Office skills; familiarity with security guidelines, onboarding new hires, and coordinating external visitors is a plus; State College, PA