Strategic Admin Assistant to VP, University Advancement

Seton Hall University; South Orange (NJ); On-site; USD 63,000 - 70,000; Full time

Job summary

Seton Hall University is seeking an Administrative Assistant to support the Vice President for University Advancement and the Division of University Advancement. The role handles communications, scheduling, travel, finances, and donor stewardship with discretion and professionalism.

Responsibilities include coordinating meetings, preparing materials, and assisting with donor relations. Requires strong MS Office skills, Raiser's Edge familiarity, and a Bachelor's degree with 1–3 years related

Qualifications

• Bachelor's Degree and 1-3 years post bachelors experience.
• A valid driver's license and access to a reliable vehicle for off-site/evening events.

Responsibilities

• Administrative Operations & Communications - supports the VP and Division of University Advancement; formats and distributes documents using MS Office; maintains filing systems and responds to inquiries.
• Calendar & Office Coordination - manages schedules, meetings, room reservations, materials, and follow-ups; serves as contact for visitors and donors.
• Meeting, Event & Donor Engagement Support - coordinates meetings, donor visits, events, catering, and materials; assists with follow-up activities.
• Financial & Procurement Administration - processes contracts, purchasing, payments, and expense reports; monitors expenditures and maintains budgets.
• Travel & Administrative Support Services - coordinates travel arrangements and reimbursements; supports onboarding and special projects.

Skills

Microsoft Office Suite

Raiser's Edge

Communication skills

Calendar management

Education

Bachelor's Degree

Tools

Raiser's Edge

Procure-to-Pay systems

Job description

Seton Hall University is seeking an Administrative Assistant to support the Vice President for University Advancement and the Division of University Advancement. The role handles communications, scheduling, travel, finances, and donor stewardship with discretion and professionalism.

Responsibilities include coordinating meetings, preparing materials, and assisting with donor relations. Requires strong MS Office skills, Raiser's Edge familiarity, and a Bachelor's degree with 1–3 years related