STEPS Administrative Assistant

University of Kentucky; Paducah, Northern (KY, KY); Hybrid; USD 23,000 - 34,000; Full time

Job summary

The University of Kentucky Pigman College of Engineering Paducah Campus is seeking a STEPS Administrative Assistant/Associate to serve as a key administrative resource supporting the Campus Director and selected special projects and strategic initiatives.

This position plays an important role in the daily operations of the campus, managing administrative workflow, coordinating communications with industry partners, community organizations, donors, and University stakeholders, and possibly

Qualifications

• Strong written and verbal communication with a wide range of stakeholders.
• Excellent organizational skills and attention to detail.
• Sound judgment, professionalism, discretion, and flexibility in managing priorities.
• Experience coordinating complex administrative processes and meeting deadlines.
• Customer-service orientation with strong listening and problem-solving skills.
• Ability to learn and utilize university systems, reporting tools, databases, and workflow processes.
• Familiarity with SAP, Excel, Access, Outlook and Word preferred.

Responsibilities

• Manage daily workflow and administrative operations while supporting the campus Director and some special projects.
• Coordinate communications with industries, communities, and donors in collaboration with the Director and leadership.
• Plan and coordinate campus events, including industry visits, donor visits, conferences, student recruitment, and graduation ceremonies.
• Attend meetings, prepare meeting minutes, and support special projects as assigned.
• Process and track academic and administrative documentation, including curriculum support materials and proposals.
• Assist with workforce development activities and industry engagement.
• Support travel reimbursements, purchasing requests, and related university processes.

Skills

Strong written and verbal comms

Exceptional organizational skills

Sound judgment

Customer-service orientation

Multi-tasking

Quick-learner

Ability to prioritize

Education

Associate’s degree

Tools

SAP

Excel

Access

Outlook

Word

Job description

Department Name 8H090:OISTL/Engineering Distance Learning

Work Location

Work Location Paducah, KY

Salary Range

Salary Range $17.00 - $25.00/hour

Type of Position

Type of Position Temporary

Position Time Status

Position Time Status Full-Time

Required Education

Required Related Experience

Required License/Registration/Certification

Physical Requirements

Sitting/standing at workstation for extended periods; and lifting and/or carrying light-weight objects

Shift

Work Shift
Monday – Friday 8:00 am – 5:00 pm

Expected # of Hours Per Week
40

Job Summary

The University of Kentucky Pigman College of Engineering Paducah Campus is seeking a STEPS Administrative Assistant/Associate to serve as a key administrative resource supporting the Campus Director and selected special projects and strategic initiatives. This position plays an important role in the daily operations of the campus, managing administrative workflow, coordinating communications with industry partners, community organizations, donors, and University stakeholders, and possibly assisting with workforce development and external engagement activities.

Key responsibilities include planning and coordinating campus events such as industry and community visits, donor engagements, conferences, student activities, faculty searches, and graduation ceremonies; attending meetings and preparing meeting minutes; and supporting special projects as assigned. The position will also process and track academic and administrative documentation, including curriculum materials and proposal submissions, and aid with University administrative processes such as travel reimbursements, purchasing requests, and related activities. The successful candidate will be highly organized, responsive, detail-oriented, and comfortable working collaboratively with faculty, staff, students, University leadership, and external partners.

This position serves as a key administrative resource supporting the Director of the UK College of Engineering Paducah Campus and some special projects.

What You’ll Do

• Manage daily workflow and administrative operations while supporting the campus Director and some special projects.
• Coordinate communications with industries, communities, and donors in collaboration with the Director and leadership.
• Plan and coordinate campus events, including industry and community visits, donor visits, conferences, student recruitment activities, faculty searches, graduation ceremonies, etc.
• Attend meetings, prepare meeting minutes, and support special projects and initiatives as assigned.
• Process and track academic and administrative documentation, including curriculum support materials, proposal submissions, etc.
• Assist with workforce development activities and industry engagement.
• Some level of assistance with travel reimbursements, purchasing requests, and other university administrative processes.

Skills / Knowledge / Abilities

What You’ll Bring

• Strong written and verbal communication skills with the ability to interact effectively with a wide range of stakeholders.
• Exceptional organizational skills and attention to detail with a commitment to accuracy and timeliness.
• Sound judgment, professionalism, discretion, and flexibility in managing competing priorities.
• Experience coordinating complex administrative processes and meeting established deadlines.
• Customer-service orientation with strong listening, problem-solving, and situational assessment skills.
• Ability to learn and utilize university systems, reporting tools, databases, and workflow management processes.
• Working knowledge of SAP , Excel, Access, Outlook, and Word preferred
• Multi-tasking
• Quick-learner
• Ability to prioritize

Does this position have supervisory responsibilities?

No

Preferred Education/Experience

• Associate’s degree
• 4 years of related experience

Deadline to Apply

Deadline to Apply 10/06/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Please choose the answer that best describes your amount of employment experience working as an administrative assistant or providing administrative support to a chairman or anexecutive-level officer.
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 2 years
  • More than 2 years, up through 3 years
  • More than 3 years
• * How many years of experience do you have in purchasing, processing payments and travel reimbursements?
  • None
  • More than 0 years, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * Please provide an example of a complicated task or project you completed which involved the coordination of people.

  (Open Ended Question)