Administrative Support Associate I

University of Kentucky; Lexington (KY); On-site; USD 40,000 - 56,000; Full time

Job summary

The University of Kentucky is seeking a Purchasing Coordinator in the Martin-Gatton College of Agriculture, Food and Environment, Department of Plant and Soil Sciences. This role provides essential administrative and financial support to keep day-to-day operations running smoothly.

Ideal candidates are organized, detail-oriented, dependable, and committed to excellent customer service. BS/BA with several years in purchasing/clerical work is preferred; SRM e-catalog familiarity is a plus.

Qualifications

• BS/BA required with ~4 years in purchasing/administrative work.
• Experience with university procurement processes preferred.
• Knowledge of SRM e-catalogs and purchasing documentation is a plus.

Responsibilities

• Support purchasing and procurement activities for the department.
• Process and maintain purchasing documentation and confirmations in line with university standards.
• Manage departmental deposits and related cash/check transmittals per university policies.
• Provide general administrative and financial support while maintaining confidentiality and accuracy.

Skills

Attention to Detail

ProCard management

University policies knowledge

Multi-tasking

Education

BS/BA

Job description

Click here for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

Sitting and/or standing for long periods of time. Performing repetitive motion tasks.

Shift

Typically Days: Monday – Friday 8:00am – 5:00pm (40 hours/week)

Job Summary

The Martin-Gatton College of Agriculture, Food and Environment, Department of Plant and Soil Sciences, is seeking an Purchasing Coordinator to join our team.

This position provides essential administrative and financial support and plays an important role in helping ensure the department’s day-to-day business operations run smoothly and efficiently.

Key responsibilities include

• Support purchasing and procurement activities by preparing SRM e-catalog orders for office and laboratory supplies, computers, and technical equipment, as well as preparing and tracking departmental purchase orders and PRD payments.
• Process and maintain purchasing documentation, including goods confirmations and supporting documentation, ensuring transactions comply with University requirements and standards.
• Manage departmental deposits by processing cash and check deposits and transmittals in accordance with University policies and procedures, maintaining accurate records, and communicating deposit information with faculty and staff.
• Provide general administrative and financial support to the department, maintaining confidentiality and demonstrating accuracy, professionalism, and excellent customer service in all activities. Other duties may be assigned as needed.
  

The ideal candidate will be organized, detail-oriented, dependable, and committed to providing excellent customer service. This position offers an opportunity to contribute to the successful operation of a dynamic academic department while supporting faculty, staff, and the broader mission of Martin-Gatton CAFE .

Why Join Us
At the Martin-Gatton College of Agriculture, Food and Environment, you’ll find a community that values collaboration, growth, and recognition. Benefits of joining our team include:

• Access to a staff development fund for continued learning and skill building
• Dedicated staff recognition programs that celebrate your contributions
• A shared commitment to making the University of Kentucky the University of, for, and with Kentucky

Join us in shaping the future of teaching and learning—where innovation meets impact.

To learn more about the Department of Plant and Soil Sciences, please visit pss.ca.uky.edu .

Skills / Knowledge / Abilities

Attention to Detail. Experience managing procards or company credit cards. Knowledge of University policies and procedures. Ability to multi-task.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

BS/BA 4 years

Deadline to Apply

Deadline to Apply 10/12/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How many years of experience do you have collaborating with faculty and staff (e.g., committees, training, programs)?
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * Please choose the option that best represents your number of years of paid, full-time employment experience in purchasing, administrative, clerical work?
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * Please choose the answer that best describes your years of paid, full-time employment experience in cash handling and pro-card management.
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 2 years
  • More than 2 years, up through 3 years
  • More than 3 years