STEPS Administrative Assistant

University of Kentucky; Lexington (KY); On-site; USD 21,000 - 30,000; Full time

Job summary

University of Kentucky is seeking an Administrative Specialist to support purchasing and procurement activities for office and laboratory supplies, computers, and equipment. The role also reconciles accounts, tracks inventories, and provides essential administrative and financial support to the department with confidentiality and professionalism.

Additional duties may be assigned as needed. The position emphasizes accuracy, customer service, and adherence to university policies and procedures.

Qualifications

• Initiative and professionalism in administrative tasks.
• Strong organizational skills and attention to detail.
• Experience with administrative systems and databases.
• Excellent written and verbal communication.

Responsibilities

• Support purchasing and procurement activities by preparing SRM e-catalog orders for office and laboratory supplies, computers, and technical equipment.
• Support reconciliation of accounts.
• Track monthly animal inventories, and sales.
• Provide general administrative and financial support to the department, maintaining confidentiality and demonstrating accuracy, professionalism, and excellent customer service in all activities.

Skills

initiative

professionalism

policies and procedures

organization and attention to detail

administrative systems and databases

written and verbal communication

multitasking and accuracy

customer service

Microsoft Office

SAP

Tools

SAP

Microsoft Office

Job description

Required License/Registration/Certification

Physical Requirements

Lifting up to 30 lbs.

Shift

Work Shift 8-4
Expected # of Hours Per Week 37.5

Job Summary

Support purchasing and procurement activities by preparing SRM e-catalog orders for office and laboratory supplies, computers, and technical equipment.
Support reconciliation of accounts.
Track monthly animal inventories, and sales.
Provide general administrative and financial support to the department, maintaining confidentiality and demonstrating accuracy, professionalism, and excellent customer service in all activities.

Other duties may be assigned as needed.

Skills / Knowledge / Abilities

• Ability to take initiative.
• Professionalism.
• Knowledge of University policies and procedures.
• Strong organizational skills and attention to detail.
• Experience working with administrative systems and databases.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Customer service mindset and commitment to supporting stakeholders.
• Proficiency with Microsoft Office and the ability to learn systems such as SAP .
• Ability to multi-task.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

Deadline to Apply

Deadline to Apply 11/03/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How many years of paid administrative work experience do you have? (i.e. responsible for administrative tasks of data entry, mailings, greeting guests, or other activities requiring organization and communication).
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * Do you have experience working in UK's IES, SAP and SRM systems?
  • Yes, all
  • Yes, some
  • No
• * Describe your experience in financial processes such as reconciling records, processing payments, or tracking budgets?

  (Open Ended Question)