Administrative Assistant

University of Kentucky; Lexington (KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The University of Kentucky is seeking an Administrative Assistant for 4-H Online and 4-H Programming to join the Martin-Gatton College of Agriculture, Food & Environment’s 4-H units. This position provides essential administrative and operational support for Kentucky 4-H programs, helping ensure effective service delivery to youth, families, Extension personnel, and program leaders across the state.

The role supports 4-H Online operations, financial and registration processes, travel

Qualifications

• Proficiency with Microsoft Office applications and related administrative systems.
• Strong customer service and professional support skills.
• Excellent organizational skills with ability to manage multiple priorities.
• Effective written and verbal communication abilities.
• Experience maintaining detailed records and financial documentation.
• Strong time management and attention to detail.

Responsibilities

• Coordinate travel arrangements, calendar management, meeting scheduling, and administrative support for leadership.
• Prepare and analyze monthly travel expenses and maintain related records.
• Support financial operations through reconciliations and SAP transactions.
• Provide first-line customer service and technical support for 4-H Online users.
• Assist with planning, coordination, and implementation of 4-H Online trainings and events.
• Maintain registration and event tracking spreadsheets for conferences and program activities.
• Collect, track, deposit, and receipt registration fees per university policies.
• Coordinate statewide communications and information distribution to Kentucky 4-H Extension personnel.
• Provide administrative and programmatic support for multiple 4-H specialists and areas.
• Assist with event registration, on-site fee collection, printing projects, and conference support as needed.

Skills

Microsoft Office

Customer service

Organizational skills

Communication

Record keeping

Time management

Event coordination

Job description

Click here for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

Must be able to walk carrying up to 25 pounds; and must be able to sit for extended periods of time.

Shift

Monday-Friday; 8:00 am-4:30 pm.

Job Summary

Support Kentucky 4-H Programs Through Administrative Excellence and Statewide Service

The University of Kentucky is seeking an Administrative Assistant for 4-H Online and 4-H Programming to join the Martin-Gatton College of Agriculture, Food & Environment’s 4-H units.

This position provides essential administrative and operational support for Kentucky 4-H programs, helping ensure effective service delivery to youth, families, Extension personnel, and program leaders across the state. The role supports 4-H Online operations, financial and registration processes, travel coordination, and program initiatives including Volunteerism and State Fair activities while maintaining a strong commitment to customer service and organizational excellence.

What You’ll Do

• Coordinate travel arrangements, calendar management, meeting scheduling, and administrative support for the Director and Associate Program Leader.
• Prepare and analyze monthly travel expenses and maintain related records.
• Support financial operations through purchasing card reconciliation, SAP transactions, cash transmittals, and other assigned financial processes.
• Provide first-line customer service and technical support for 4-H Online users, including Extension agents and 4-H families.
• Assist with planning, coordination, and implementation of 4-H Online trainings and events.
• Maintain registration and event tracking spreadsheets for conferences, trainings, and program activities.
• Collect, track, deposit, and receipt registration fees in accordance with university cash-handling policies and procedures.
• Coordinate statewide communications, mailings, and information distribution to Kentucky 4-H Extension personnel.
• Provide administrative and programmatic support for multiple 4-H specialists and programming areas.
• Assist with event registration, on-site fee collection, printing projects, and conference support as needed.

What You’ll Bring

• Strong customer service skills and a commitment to providing timely, professional support.
• Proficiency with Microsoft Office applications and related administrative systems.
• Excellent organizational skills with the ability to manage multiple priorities and adapt quickly to changing needs.
• Effective written and verbal communication skills.
• Experience maintaining detailed records, spreadsheets, and financial documentation.
• Strong time management skills and attention to detail.
• Ability to collaborate with colleagues, Extension personnel, and members of the public.
• Event coordination and administrative support experience.
• 1 year of related experience

What’s In It for You

• Opportunity to support positive youth development initiatives that impact young people and communities throughout Kentucky.
• Access to professional development opportunities, training programs, and seminars.
• Access to a staff development fund that supports continued learning and growth.

Why Now?

Kentucky 4-H continues to provide meaningful youth development experiences across the Commonwealth, creating opportunities for young people to develop skills, build connections, and contribute to their communities. This role is critical to supporting the administrative systems, customer service functions, and program operations that help those experiences run smoothly.

As 4-H programs, events, and online engagement continue to serve participants statewide, the Administrative Assistant will play an important role in maintaining efficient operations, supporting specialists and program leaders, and ensuring excellent service for Extension personnel, volunteers, families, and youth participants.

Skills / Knowledge / Abilities

Microsoft Office, 4-H Online

Does this position have supervisory responsibilities?

No

Preferred Education/Experience

Driver’s license preferred.

Deadline to Apply

Deadline to Apply 10/25/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Rate your level of expertise in using Microsoft Office Suite (Word, Windows, Excel, and PowerPoint).
  • None
  • Basic
  • Average
  • Proficient
  • Expert
• * How many years of experience do you have in utilizing Microsoft Office (Excel, Word, PowerPoint)?
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * How many years of paid work experience do you have in a customer service position?
  • None
  • More than 0, through 1 year
  • More than 1 year, through 3 years
  • More than 3 years, through 5 years
  • More than 5 years
• * Describe your experiences with 4-H Youth Development.

  (Open Ended Question)