Statewide Administrative Lead & Training Coach

Rise Services, Inc.; Salem (OR); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive pay

Meaningful Work

Employee Assistance Program

Premium Holiday Pay

Educational Assistance

Mileage Reimbursement

Retirement Plan with company match

Medical/Dental/Vision

HSA/FSA

Short & Long Term Disability

Life Insurance

Vacation/Sick

15 Paid Holidays

Paid Parental Leave

Paid Bereavement Leave

Tenure Bonuses

Job summary

RISE is seeking a Lead Administrative Assistant to support Assistant Directors and the Recruiter with leadership to Administrative Assistants statewide. The role will develop leadership, build professional relationships, enhance workflows, and assure quality.

It can be performed from any RISE location with a wage increase for taking on new duties and regular coaching. This is a full-time position requiring collaboration with payroll, recruitment, and HR, plus onboarding new staff and maintaining

Qualifications

• Proven experience working as an Administrative Assistant with RISE.
• Excellent interpersonal, customer service skills and professional phone etiquette.
• Ability to communicate effectively (verbal & written).
• Ability to use up to date computer programs, including Microsoft Office & Windows.
• Strong multi-tasking and prioritization skills.
• Strong problem-solving ability.
• Ability to meet deadlines.
• Excellent organizational skills.
• Attention to detail and follow up.
• Ability to maintain strict confidentiality, and a strong sense of professionalism.
• Experience with advertising and recruiting.
• Work well independently and with teams.
• Self-motivated.

Responsibilities

• Coach and train newly onboarded Administrative Assistants, in tandem with Supervisor and Recruiter.
• Collaborate with the State Recruiter to develop and implement strategic trainings for AAs statewide.
• Develop and maintain supportive relationships and professional boundaries with all employees.
• Provide feedback, mentorship, and retraining to AAs as appropriate.
• Develop and improve systems to increase efficiency and statewide collaboration.
• Assist in running statewide driving and background checks, as Lead QED.
• Maintenance of various types of files and documents.
• Assist with hiring of new staff, including recruitment, managing applications & inquiries and processing new hire paperwork.
• Work with payroll department regularly.
• Run monthly reports, other tasks, and projects as assigned.
• Perform general administrative duties (mailing, copying, filing, faxing, phone, etc.).
• Answer phones, greet walk-ins and assist as needed.
• Conduct new employee onboarding and pre-service training.

Skills

Administrative Assistant experience

Interpersonal skills

Verbal and written communication

Microsoft Office

Multitasking

Organization

Confidentiality

Advertising and recruiting

Independent work and teamwork

Tools

Microsoft Office

Job description

RISE is seeking a Lead Administrative Assistant to support Assistant Directors and the Recruiter with leadership to Administrative Assistants statewide. The role will develop leadership, build professional relationships, enhance workflows, and assure quality.

It can be performed from any RISE location with a wage increase for taking on new duties and regular coaching. This is a full-time position requiring collaboration with payroll, recruitment, and HR, plus onboarding new staff and maintaining