Lead Administrative Assistant - Statewide Recruiting

Rise Services Inc.; Salem (OR); Remote; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Meaningful Work

Employee Assistance Program

Premium Holiday Pay

Educational Assistance

Mileage Reimbursement

Retirement Plan with company match

Medical/Dental/Vision

HSA/FSA

Short & Long Term Disability

Life Insurance

Vacation/Sick

15 Paid Holidays

Paid Parental Leave

Paid Bereavement Leave

Tenure Bonuses

Job summary

RISE is seeking a Lead Administrative Assistant to support Assistant Directors and Recruiter with statewide leadership across Administrative Assistants. The role offers training, coaching, and cross-functional collaboration, with pay progression for added duties.

It can be performed from any RISE location. The position partners with the Recruiter, runs monthly reports, assists with hiring and payroll tasks, and ensures efficient administration statewide.

Qualifications

• Proven experience working as an Administrative Assistant with RISE.
• Excellent interpersonal, customer service skills and professional phone etiquette.
• Ability to communicate effectively (verbal & written).
• Ability to use up to date computer programs, including Microsoft Office & Windows.
• Strong multi-tasking and prioritization skills.
• Strong problem-solving ability.
• Ability to meet deadlines.
• Excellent organizational skills.
• Attention to detail and follow up.
• Ability to maintain strict confidentiality, and a strong sense of professionalism.
• Experience with advertising and recruiting.
• Work well independently and with teams.
• Self-motivated.

Responsibilities

• Coach and train newly onboarded Administrative Assistants (AAs) in tandem with Supervisor and Recruiter.
• Collaborate with the State Recruiter to develop and implement strategic trainings for AAs statewide.
• Develop and maintain supportive relationships and professional boundaries with all employees, including AAs, and management.
• Provide feedback, mentorship, and retraining to AAs as appropriate.
• Continually look for ways to develop and improve systems to increase efficiency, and statewide collaboration.
• Assist in running statewide driving and background checks, as Lead QED.
• Maintenance of various types of files and documents.
• Assist with hiring of new staff, including recruitment, managing applications & inquiries and processing new hire paperwork.
• Work with payroll department regularly.
• Run monthly reports, other tasks, and projects, as assigned.
• General administrative duties, such as mailing, copying, filing, faxing, phone, etc.
• Answer phones, greet walk-ins and assist as needed.
• Conduct new employee onboarding and pre-service training.

Skills

Interpersonal skills

Customer service

Phone etiquette

Verbal communication

Multitasking

Prioritization

Problem solving

Deadline driven

Organizational skills

Confidentiality

Professionalism

Advertising

Recruiting

Teamwork

Self-motivated

Independence

Tools

Microsoft Office

Windows

Job description

RISE is seeking a Lead Administrative Assistant to support Assistant Directors and Recruiter with statewide leadership across Administrative Assistants. The role offers training, coaching, and cross-functional collaboration, with pay progression for added duties.

It can be performed from any RISE location. The position partners with the Recruiter, runs monthly reports, assists with hiring and payroll tasks, and ensures efficient administration statewide.