Hybrid Admin Assistant: State Testing & Data Support

Connections Education LLC; Saint Paul (MN); Hybrid; USD 19,000 - 28,000; Full time

Job summary

Minnesota Connections Academy (MNCA) is seeking an Administrative Assistant I to provide administrative support in a hybrid role (two in-office days, three remote). The role includes managing email and phone communications, data entry, and coordinating state testing sites, materials, and testing preparations.

The position also involves entering and maintaining student records in the SIS (Qmlativ) and the Pearson Online Classroom (POC), and handling PSEO paperwork to ensure timely processing.

Qualifications

• Hybrid role with 2 in-office days and 3 remote.
• Manage emails and phone communications, data entry.
• Coordinate MCA state testing sites, materials and testing preparations.
• Enter and maintain student records in SIS and POC.
• Process PSEO paperwork and transcripts.

Responsibilities

• MCA State Testing Support: reserve rooms, coordinate accommodations, and testing locations.
• Coordinate hotel and transportation for staff during statewide assessments.
• Communicate with testing venues for reservations and documentation.
• Schedule testing appointments with students and families and coordinate make-up testing.
• Prepare and pack testing materials for multiple sites on specified days.
• Enter and reconcile student data in SIS (Qmlativ) and POC, and meet deadlines.
• Assist counseling team with student records and transcript processing.
• Handle PSEO paperwork submission and transcript entry.

Skills

Administrative support

Data entry

Phone & email management

Scheduling

Team coordination

Tools

Qmlativ SIS

Pearson Online Classroom

Job description

Minnesota Connections Academy (MNCA) is seeking an Administrative Assistant I to provide administrative support in a hybrid role (two in-office days, three remote). The role includes managing email and phone communications, data entry, and coordinating state testing sites, materials, and testing preparations.

The position also involves entering and maintaining student records in the SIS (Qmlativ) and the Pearson Online Classroom (POC), and handling PSEO paperwork to ensure timely processing.