State Licensing Assistant

Operations; Pampa (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

Operations, in the Sales Operations Department, seeks a State Licensing Assistant to work with the State Licensing Supervisor and regulators to support license applications for pharmaceutical manufacture and distribution. You will enter and manage data necessary to support state licensing processes.

You will also assist with renewals, maintain confidential records, prepare filings, and help with special projects and compliance tasks under supervision.

Qualifications

• High School or GED required.
• 1+ year of highly accurate data entry experience.
• 1+ year of experience in the pharmaceutical or healthcare industry.
• Familiarity with filing applications and forms is a plus.
• Must be able to obtain a Notary Public Commission for Kentucky.

Responsibilities

• Assist with obtaining in-state and out-of-state license applications from state websites and assist with preparation and submission.
• Process license renewals during renewal periods and create reports to track status.
• Respond to regulatory document requests and gather supplemental data with supervision; communicate with internal departments.
• Maintain accurate confidential records and update the license database; organize and file license documents; handle mailing of licensing paperwork.
• Assist with special projects and support the compliance team with administrative tasks.

Skills

Data entry

Administrative support

Regulatory compliance

Record keeping

Education

High School or GED

Tools

License database

Job description

Description:

The State Licensing Assistant position is part of State Licensing in the Sales Operations Department and will work directly with State Licensing Supervisor, state regulators and internal departments to assist with the license application process. The State Licensing Assistant will be responsible for entering and managing data necessary to support and maintain state pharmaceutical manufacture and distribution licenses.

Essential Functions:

• Assist with obtaining in-state and out-of-state applications from state websites. Assist with application preparation and submission of license applications with supervision.
• Assist with processing renewals of licenses during the license renewal periods with supervision. Create reports and track the status on licenses, as needed.
• Respond to regulatory document requests as instructed with supervision. Assist with gathering supplemental data on licensing matters with supervision. Communicate with internal departments as instructed with supervision.
• Maintain accurate records, confidential company and personal data for state licensing. Support and update the license database with applicable license information for tracking purposes. Organize and file hard copy license documents. Handle UPS mailing of licensing paperwork.
• Assist with special projects, as needed. Support the compliance team with various administrative tasks.

Education:

• High School or GED - Required

Experience:

• 1 year or more in Experience in highly accurate data entry.
• 1 year or more in Experience in the pharmaceutical or healthcare industry

Specialized Knowledge:

• Previous experience with filing applications and forms a plus.
• Familiarity with the state websites which list the licensing requirements to help identify state specific prerequisites for proper application and renewal procedures for state licensing.
• Must be able to apply for and obtain a Notary Public Commission for the State of Kentucky.