Administrative Specialist Senior

Commonwealth of Kentucky; Frankfort (KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Commonwealth of Kentucky, Public Protection Cabinet, Department of Professional Licensing in Frankfort, KY, seeks an Administrative Specialist Senior to manage board documents, interpret laws, and process applications.

The ideal candidate has a bachelor’s degree and at least three years of professional administrative experience; telecommuting on a hybrid schedule is possible, with a 40-hour workweek and overtime eligibility.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Additional education may substitute for experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience may substitute for education on a year-for-year basis.

Responsibilities

• Organizing board documents.
• Interpreting laws and regulations to assist applicants and the public.
• Evaluating application compliance and completion.
• Processing applications and renewals.
• Writing complex and technical correspondence.
• Maintaining a computer database of all licensees and credential holders.
• Receiving and managing formal complaints, complaint responses, and board actions.
• Performing other administrative duties as necessary.

Skills

Analytical skills

Communication skills

Education

Bachelor's degree

Job description

Advertisement Closes

10/8/2026 (11:59 PM ET)

2605141

Administrative Specialist Senior

Pay Grade 13

Salary $3,561.84 - $5,342.84 Monthly

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency Public Protection Cabinet | Department of Professional Licensing

Location 500 Mero Street

Frankfort, KY 40601 USA

The agency may authorize the selected applicant to telecommute on a hybrid schedule. The agency may terminate or modify the telecommuting arrangement at any time.

Description

The Department of Professional Licensing serves 25 professional licensing boards and registries for the Commonwealth, serving 27,000 licensees. We offer an exciting, fast-paced environment with the opportunity to work independently, but also as a team member with co-workers and professional board members.

The ideal candidate will need to be self-motivated and possess the ability to communicate by phone, email and in person with licensees, the public, board members, and legal staff. This position requires strong analytical and comprehensive skills, earned from both education and professional experiences, in order to interpret statutes and regulations for the board, public and licensees.

The Department provides oversight for 25 of the state's occupational licensing boards, as well as provides administrative and fiscal management, technical support, and advice to the licensing boards. This section within the Department focuses on providing the administrative duties to the boards.

This Position Is Responsible For The Following Duties

• Organizing board documents.
• Interpreting laws and regulations to assist applicants and the public.
• Evaluating application compliance and completion.
• Processing applications and renewals.
• Writing complex and technical correspondence.
• Maintaining a computer database of all licensees and credential holders.
• Receiving and managing formal complaints, complaint responses, and board actions.
• Performing other administrative duties as necessary.

The individual in this position required to be able to operate a licensing system, run reports, and interpret information to the Board and management. The individual is responsible for organizing board meeting materials, attending meetings, and drafting meeting minutes. The individual is required to handle legal issues arising from public complaints while effectively communicating with the board, legal personnel, the licensee, and the public. The individual in this position is responsible for maintaining information on each board website, including application forms, board meeting dates, continuing education requirements, and meeting minutes. The individual in this position is solely responsible for the above duties, tasks, and skills for multiple boards at the Department of Professional Licensing along with other tasks.

Minimum Requirements

EDUCATION:

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:

Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):

NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Lyndsay Sipple at [e-mail] or [phone].

An Equal Opportunity Employer M/F/D