State Licensing Assistant

Amneal Pharmaceuticals LLC; Glasgow (AL); On-site; USD 35,000 - 48,000; Full time

Job summary

Amneal Pharmaceuticals LLC is seeking a State Licensing Assistant to join the Sales Operations Department. You will collaborate with the State Licensing Supervisor, state regulators, and internal teams to aid in license applications and renewals.

The role emphasizes accurate data entry, data management, and timely reporting. You will maintain records, file documents, and support the licensing process across departments, contributing to compliance and smooth operations.

Qualifications

• High School diploma or GED is required.
• At least 1 year of highly accurate data entry experience.
• Experience in the pharmaceutical or healthcare industry is preferred.
• Notary Public Commission for Kentucky is required.

Responsibilities

• Assist with obtaining in-state and out-of-state license applications from state websites and prepare submissions under supervision.
• Assist with processing license renewals during renewal periods and track status with supervision.
• Respond to regulatory document requests and gather supplementary data under supervision; communicate with internal departments.
• Maintain accurate and confidential license records, update license database, and file documents; handle mailing of licensing paperwork.
• Assist with special projects and support the compliance team with administrative tasks.

Skills

Data entry

Administrative support

Regulatory knowledge

Notary public (KY)

Communication

Education

High School or GED

Tools

Microsoft Office

Job description

Description:

The State Licensing Assistant position is part of State Licensing in the Sales Operations Department and will work directly with State Licensing Supervisor, state regulators and internal departments to assist with the license application process. The State Licensing Assistant will be responsible for entering and managing data necessary to support and maintain state pharmaceutical manufacture and distribution licenses.

Essential Functions:

• Assist with obtaining in-state and out-of-state applications from state websites. Assist with application preparation and submission of license applications with supervision.
• Assist with processing renewals of licenses during the license renewal periods with supervision. Create reports and track the status on licenses, as needed.
• Respond to regulatory document requests as instructed with supervision. Assist with gathering supplemental data on licensing matters with supervision. Communicate with internal departments as instructed with supervision.
• Maintain accurate records, confidential company and personal data for state licensing. Support and update the license database with applicable license information for tracking purposes. Organize and file hard copy license documents. Handle UPS mailing of licensing paperwork.
• Assist with special projects, as needed. Support the compliance team with various administrative tasks.

Education:

• High School or GED - Required

Experience:

• 1 year or more in Experience in highly accurate data entry.
• 1 year or more in Experience in the pharmaceutical or healthcare industry

Specialized Knowledge:

• Previous experience with filing applications and forms a plus.
• Familiarity with the state websites which list the licensing requirements to help identify state specific prerequisites for proper application and renewal procedures for state licensing.
• Must be able to apply for and obtain a Notary Public Commission for the State of Kentucky.

Amneal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws. If you require a reasonable accommodation to complete the application process or to participate in any part of the hiring process, please contact us at [e-mail]. Requests will be handled confidentially and in accordance with applicable laws.