Administrative Coordinator: Build Systems Early-Stage Impact

Nicely Co.; Tulsa (OK); On-site; USD 42,000 - 54,000; Full time

Job summary

Nicely Co. in Tulsa, OK is seeking an Administrative Coordinator to strengthen organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through. This role turns company priorities into clear, dependable work while partnering across functions.

As an early-stage company, Nicely Co. offers the chance to build processes and internal systems, exercise sound judgment, and operate with autonomy.

Qualifications

• Demonstrated capability in organized administration, scheduling, records, confidentiality, and follow-through.
• Judgment and ownership appropriate for the Administrative Coordinator scope.
• Strong written and verbal communication with specialists and cross-functional partners.
• Ability to organize ambiguous work, progress independently, and document decisions.
• Experience building systems in an early-stage environment.

Responsibilities

• Own day-to-day work across organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate the priorities of the Administrative Coordinator role into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes that fit an early-stage company and can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, recommend proportionate solutions, and escalate consequential decisions.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Use relevant evidence and feedback to improve quality, efficiency, and stakeholder experience.
• Communicate progress, constraints, priorities, and results clearly to affected teammates.

Skills

Organized administration

Scheduling

Records management

Confidentiality

Follow-through

Cross-functional communication

Job description

Nicely Co. in Tulsa, OK is seeking an Administrative Coordinator to strengthen organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through. This role turns company priorities into clear, dependable work while partnering across functions.

As an early-stage company, Nicely Co. offers the chance to build processes and internal systems, exercise sound judgment, and operate with autonomy.