Staffing Scheduler

Apploi; Stoughton (WI); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Competitive wages and benefits

Paid Time Off (PTO)

Flexible scheduling

Overtime opportunities

Collaborative work environment

Job summary

Complete Care is seeking a Staffing Scheduler for day shift. You will oversee master schedules, ensure coverage, track attendance, and partner with leadership to optimize staffing for quality resident care.

The role requires a CNA license, strong organizational skills, and proficiency with MS Office; prior LTC scheduling experience is preferred. Join a supportive facility focused on quality care and teamwork.

Qualifications

• High school diploma or equivalent required.
• Active CNA license required.
• Scheduling experience and LTC background preferred.
• Strong computer literacy (MS Office).

Responsibilities

• Create, update, and maintain staff schedules across all shifts and departments.
• Address immediate call-outs and vacancies by adjusting schedules or coordinating with agencies.
• Record attendance, call-outs, and overtime for payroll and leadership reports.
• Collaborate with HR on leaves and status changes; support recruitment and retention.
• Coordinate with DON, ADON, Administrator to meet staffing needs.

Skills

Scheduling experience

LTC background

Organizational skills

Problem solving

Written and verbal communication

Education

High school diploma or equivalent

Active CNA license

Tools

Microsoft Office Suite

Job description

Staffing Scheduler / Staffing Coordinator (Full-Time)

Job Type: Full-Time | Day Shift | CNA Required

About Us

Complete Care is a trusted pillar in the community. Every day, we work toward one main goal: to improve the lives we touch through high-quality healthcare and extraordinary compassion. We pride ourselves on cultivating a supportive, positive work culture where your organizational skills directly impact resident care and operational success.

Why Join Complete Care?

• Competitive Wages & Comprehensive Benefits
• Generous Paid Time Off (PTO) to recharge
• Flexible Scheduling Options for strong work-life balance
• Overtime Opportunities for extra earning potential
• Supportive Environment: Work in a beautiful facility alongside a dedicated, collaborative team

Role Overview

We are seeking an organized, high-energy Staffing Scheduler for our day shift team. In this pivotal role, you will oversee master schedule creation, manage daily coverage, track attendance, and partner with leadership to keep unit staffing optimized for high-quality resident care.

Key Responsibilities

• Schedule Master Management: Create, update, and maintain staff schedules across all shifts and departments to ensure compliance and adequate resident coverage.
• Shift Shortage Coverage: Address immediate call-outs, tardiness, and vacancy gaps by adjusting schedules, contacting internal staff, or coordinating with approved agencies.
• Attendance & Payroll Tracking: Record attendance, call-outs, and overtime data to generate metrics reports for leadership and support accurate payroll processing.
• HR & Recruitment Alignment: Work closely with HR regarding leaves (FMLA/non-FMLA), status changes, and resignations while supporting recruitment and retention strategies.
• Cross-Department Collaboration: Communicate regularly with the DON, ADON, Administrator, and department heads to address ongoing staffing needs and comply with facility policies.

Qualifications

• Education: High school diploma or equivalent required.
• Certification: Active Certified Nursing Assistant (CNA) license required.
• Experience: Previous scheduling experience and Long-Term Care (LTC) background strongly preferred.
• Technical Proficiency: Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
• Core Competencies: Exceptional organization, strong problem-solving abilities, and clear written and verbal communication skills.

Join Complete Care as Staffing Scheduler

Complete Care is an equal opportunity employer.