Staffing Coordinator

Complete Care, Inc.; Stoughton (WI); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive wages

Generous PTO

Flexible scheduling

Overtime opportunities

Supportive team

Job summary

Complete Care is seeking a Staffing Scheduler for the day shift to oversee master schedule creation, manage daily coverage, track attendance, and partner with leadership to keep unit staffing optimized for high-quality resident care.

The role requires CNA certification and strong computer skills, with emphasis on organization and clear communication. Complete Care offers competitive wages, generous PTO, and flexible scheduling in a supportive facility.

Qualifications

• High school diploma or equivalent is required.
• Active CNA certification is required.
• Previous scheduling experience with LTC background preferred.
• Strong computer skills including Word, Excel, and Outlook.

Responsibilities

• Create, update, and maintain staff master schedules to ensure coverage.
• Address call-outs and vacancies by adjusting schedules or coordinating with agencies.
• Record attendance and overtime data for payroll and leadership reports.
• Coordinate with HR on leaves, status changes, and resignations.
• Communicate with department heads to address staffing needs and policies.

Skills

Organization

Communication

Problem solving

Education

High school diploma or equivalent

CNA license

Tools

MS Office

Job description

Staffing Scheduler / Staffing Coordinator (Full-Time)

Job Type: Full-Time | Day Shift | CNA Required

About Us

Complete Care is a trusted pillar in the community. Every day, we work toward one main goal: to improve the lives we touch through high-quality healthcare and extraordinary compassion. We pride ourselves on cultivating a supportive, positive work culture where your organizational skills directly impact resident care and operational success.

Why Join Complete Care?

• Competitive Wages & Comprehensive Benefits
• Generous Paid Time Off (PTO) to recharge
• Flexible Scheduling Options for strong work-life balance
• Overtime Opportunities for extra earning potential
• Supportive Environment: Work in a beautiful facility alongside a dedicated, collaborative team

Role Overview

We are seeking an organized, high-energy Staffing Scheduler for our day shift team. In this pivotal role, you will oversee master schedule creation, manage daily coverage, track attendance, and partner with leadership to keep unit staffing optimized for high-quality resident care.

Key Responsibilities

• Schedule Master Management: Create, update, and maintain staff schedules across all shifts and departments to ensure compliance and adequate resident coverage.
• Shift Shortage Coverage: Address immediate call-outs, tardiness, and vacancy gaps by adjusting schedules, contacting internal staff, or coordinating with approved agencies.
• Attendance & Payroll Tracking: Record attendance, call-outs, and overtime data to generate metrics reports for leadership and support accurate payroll processing.
• HR & Recruitment Alignment: Work closely with HR regarding leaves (FMLA/non-FMLA), status changes, and resignations while supporting recruitment and retention strategies.
• Cross-Department Collaboration: Communicate regularly with the DON, ADON, Administrator, and department heads to address ongoing staffing needs and comply with facility policies.

Qualifications

• Education: High school diploma or equivalent required.
• Certification: Active Certified Nursing Assistant (CNA) license required.
• Experience: Previous scheduling experience and Long-Term Care (LTC) background strongly preferred.
• Technical Proficiency: Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
• Core Competencies: Exceptional organization, strong problem-solving abilities, and clear written and verbal communication skills.

Join Complete Care as Staffing Scheduler

Complete Care is an equal opportunity employer.

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