Scheduling Coordinator

Complete Care - Wisconsin; Pleasant Prairie (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Beautiful work environment

Competitive Wages and Benefit Package

Flexible Schedule options

Generous PTO

Job summary

Complete Care is seeking a Scheduling Coordinator / Central Supply to join our team. You will create and maintain staff schedules to ensure adequate coverage and support daily operations with compassionate care.

The role requires a High School Diploma, CNA certification, strong organizational skills, and proficiency in Microsoft Office. You will work with HR on leaves, payroll-related tasks, and staffing reports to sustain optimal resident care.

Qualifications

• High School Diploma or equivalent required.
• Current CNA Certification required.
• Experience with staffing schedules preferred in healthcare.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Create and maintain staff schedules for all shifts and departments.
• Maintain records of call-outs, tardiness, and early arrivals; assist with payroll preparation.
• Coordinate with HR on leaves, resignations, and policy compliance.
• Assist in recruitment and retention efforts; identify staffing needs.
• Generate reports on staffing levels, absenteeism, and overtime.
• Address staffing shortages by adjusting schedules or using agency staff.
• Collaborate with department heads to understand staffing requirements.

Skills

High school diploma

CNA certification

Microsoft Office

Excellent communication

Strong organizational skills

Independent work

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Complete Care is a pillar in the community. We approach every day with one goal: to improve the lives we touch through high-quality healthcare and extraordinary compassion. We are currently seeking a dedicated and organized Scheduling Coordinator / Central Supply to join our team. If you have a passion for creating efficient schedules and supporting a compassionate healthcare environment, we encourage you to apply.

Responsibilities Of a Scheduling Coordinator / Central Supply

As a Staffing Scheduler, you will play a crucial role in ensuring optimal staffing levels and smooth daily operations. Your key responsibilities will include:

• Create and maintain staff schedules for all shifts and departments, ensuring adequate coverage to meet resident care needs and regulatory requirements.
• Maintain accurate records of call-outs, tardiness, and early arrivals, tracking attendance patterns and assisting with payroll preparation.
• Maintain open and consistent communication with HR regarding FMLA, non-FMLA leaves, employee resignations, status changes, and other necessary information as it arises to ensure compliance and proper employee records.
• Coordinate effectively with HR on employee retention and recruitment processes, assisting in identifying staffing needs and supporting strategies to attract and retain talented individuals.
• Generate reports related to staffing levels, absenteeism, and overtime to assist management in decision-making.
• Address immediate staffing shortages by seeking available personnel, adjusting schedules, or utilizing agency staff as needed.
• Collaborate with department heads to understand their staffing requirements and address any concerns.
• Ensure compliance with collective bargaining agreements (if applicable) and company policies regarding scheduling.
• Manage central supply
• Other duties as assigned by the Assistant Director of Nursing, Director of Nursing, and Administrator, contributing to the overall efficiency and success of the facility.

Qualifications Of a Scheduling Coordinator

To be successful in this role, you should possess:

• High School Diploma or equivalent.
• Ability to work independently to manage daily tasks and priorities, as well as effectively work as part of a group to achieve common goals.
• Computer Skills: Proficiency in Microsoft Office Suite.
• Current CNA (Certified Nursing Assistant) Certification is required.
• Demonstrated experience with staffing schedules, preferably in a healthcare or similar environment.
• Excellent communication skills, both written and verbal, to interact effectively with staff, management, and external agencies.
• An inherent enthusiasm to learn new job functions and adapt to evolving responsibilities and systems.
• Previous Long Term Care experience is preferred but not required, though a foundational understanding of the environment is beneficial.
• Previous scheduling experience preferred, showcasing your capability in managing complex rotations.
• Strong organizational skills and attention to detail.

Benefits

We value our employees and offer a comprehensive benefits package designed to support your well-being and professional growth:

• Beautiful work environment that promotes a positive atmosphere for both residents and staff.
• Competitive Wages and Benefit Package that rewards your skills and dedication.
• Flexible Schedule options to help you balance work and personal life.
• Generous Paid Time Off (PTO) to recharge and enjoy your time away from work.
• Opportunity for Overtime Pay for additional earning potential.

Complete Care is an equal opportunity employer.

We are excited to welcome a dedicated Staffing Scheduler to our team!

NOW HIRING: Scheduling Coordinator

10.19.26