Scheduling Coordinator

Complete Care Management; Pleasant Prairie (WI); Vor Ort; USD 25.000 - 39.000; Vollzeit

Benefits dieser Stelle

Beautiful work environment

Competitive Wages and Benefit Package

Flexible Schedule

Generous PTO

Overtime Pay

Zusammenfassung

Complete Care Management in Wisconsin is seeking a dedicated Scheduling Coordinator / Central Supply to optimize staff schedules and support daily operations in our healthcare facility. The ideal candidate will hold a High School Diploma or equivalent, possess a current CNA certification, and have experience with staffing calendars, payroll coordination, and HR collaboration.

Excellent communication, organizational skills, and a willingness to learn are essential.

Qualifikationen

• High School Diploma or equivalent required.
• Ability to work independently and as part of a group.
• Current CNA Certification required.
• Experience with staffing schedules, healthcare setting preferred.
• Excellent communication skills, written and verbal.
• Willingness to learn new job functions and adapt to evolving responsibilities.
• Prior Long Term Care scheduling experience preferred but not required.
• Strong organizational skills and attention to detail.

Aufgaben

• Create and maintain staff schedules for all shifts and departments.
• Maintain records of call-outs, tardiness, and early arrivals; assist payroll.
• Coordinate with HR on leaves, resignations, and records; ensure compliance.
• Generate staffing reports and analyze absenteeism and overtime.
• Address immediate staffing shortages; adjust schedules or use agency staff.
• Collaborate with department heads to understand staffing needs.
• Ensure compliance with collective bargaining agreements and policies.
• Manage central supply and related duties as assigned.

Kenntnisse

Independent work

Team collaboration

Communication skills

Learning mindset

Organizational skills

Scheduling experience

Ausbildung

High School Diploma or equivalent

Current CNA Certification

Tools

Microsoft Office Suite

Jobbeschreibung

Scheduling Coordinator

Complete Care is a pillar in the community. We approach every day with one goal: to improve the lives we touch through high-quality healthcare and extraordinary compassion. We are currently seeking a dedicated and organized Scheduling Coordinator / Central Supply to join our team. If you have a passion for creating efficient schedules and supporting a compassionate healthcare environment, we encourage you to apply.

Responsibilities of a Scheduling Coordinator / Central Supply

As a Staffing Scheduler, you will play a crucial role in ensuring optimal staffing levels and smooth daily operations. Your key responsibilities will include:

• Create and maintain staff schedules for all shifts and departments, ensuring adequate coverage to meet resident care needs and regulatory requirements.
• Maintain accurate records of call-outs, tardiness, and early arrivals, tracking attendance patterns and assisting with payroll preparation.
• Maintain open and consistent communication with HR regarding FMLA, non-FMLA leaves, employee resignations, status changes, and other necessary information as it arises to ensure compliance and proper employee records.
• Coordinate effectively with HR on employee retention and recruitment processes, assisting in identifying staffing needs and supporting strategies to attract and retain talented individuals.
• Generate reports related to staffing levels, absenteeism, and overtime to assist management in decision-making.
• Address immediate staffing shortages by seeking available personnel, adjusting schedules, or utilizing agency staff as needed.
• Collaborate with department heads to understand their staffing requirements and address any concerns.
• Ensure compliance with collective bargaining agreements (if applicable) and company policies regarding scheduling.
• Manage central supply
• Other duties as assigned by the Assistant Director of Nursing, Director of Nursing, and Administrator, contributing to the overall efficiency and success of the facility.

Qualifications of a Scheduling Coordinator

To be successful in this role, you should possess:

• High School Diploma or equivalent.
• Ability to work independently to manage daily tasks and priorities, as well as effectively work as part of a group to achieve common goals.
• Computer Skills: Proficiency in Microsoft Office Suite.
• Current CNA (Certified Nursing Assistant) Certification is required.
• Demonstrated experience with staffing schedules, preferably in a healthcare or similar environment.
• Excellent communication skills, both written and verbal, to interact effectively with staff, management, and external agencies.
• An inherent enthusiasm to learn new job functions and adapt to evolving responsibilities and systems.
• Previous Long Term Care experience is preferred but not required, though a foundational understanding of the environment is beneficial.
• Previous scheduling experience preferred, showcasing your capability in managing complex rotations.
• Strong organizational skills and attention to detail.

Benefits

We value our employees and offer a comprehensive benefits package designed to support your well-being and professional growth:

• Beautiful work environment that promotes a positive atmosphere for both residents and staff.
• Competitive Wages and Benefit Package that rewards your skills and dedication.
• Flexible Schedule options to help you balance work and personal life.
• Generous Paid Time Off (PTO) to recharge and enjoy your time away from work.
• Opportunity for Overtime Pay for additional earning potential.

Complete Care is an equal opportunity employer.

We are excited to welcome a dedicated Staffing Scheduler to our team!

NOW HIRING: Scheduling Coordinator