Staffing Coordinator

Boston Medical Center; Boston (MA); On-site; USD 61,291,000 - 86,106,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Pharmacy benefits

Discretionary bonuses

403(b) matching

Paid time off

Career advancement

Well-being resources

Job summary

Boston Medical Center seeks an experienced administrative assistant to provide complex support for department projects and office operations. Responsibilities include scheduling, data entry, correspondence, and maintaining contract data.

The candidate should hold an Associate’s degree (or equivalent) with 3 years of related experience; HS/GED with 5 years also considered. Strong English, MS Office skills, and independent work abilities are essential. Weekend/holiday rotation required.

Qualifications

• Superior verbal/written English communication skills.
• Proficiency with MS Word, Excel, Access, PowerPoint and Outlook.
• Ability to work independently with good judgment.
• Excellent organizational skills and attention to detail.
• Maintain confidentiality of personal/health information.
• Weekend and Holiday rotation required.

Responsibilities

• Provide complex administrative support for department projects.
• Prepare spreadsheets, charts and correspondence.
• Schedule meetings and manage calendars.
• Maintain office inventory and order supplies.
• Take minutes and route calls; triage inquiries.
• Maintain and update contract database; assist with new hire processing.

Skills

Verbal and written English

MS Word

MS Excel

MS PowerPoint

MS Outlook

Attention to detail

Time management

Confidentiality

Independent work

Education

Associate’s degree in Business Administration or related field

3 years related experience

HS/GED +5 years related experience

Bachelor’s degree with 1 year admin experience

Tools

Microsoft Office Suite

Job description

Job Summary

Provides complex administrative support in preparation and completion of all administrative duties and department projects. Responsible for various aspects of office operations including preparation of spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items.

JOB REQUIREMENTS

EDUCATION & EXPERIENCE

Associate’s degree (or equivalent) in Business Administration, Business Management (or related field) plus 3 years related experience.

Will consider equivalent combination of formal education and experience, i.e. HS/GED plus 5 years related experience.

Candidates with a Bachelor’s degree must have at least 1 year of administrative or office experience.

KNOWLEDGE, SKILLS, & ABILITIES

Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.

Highly proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers.

Ability to work independently and exercise independent judgment.

Excellent organizational skills, including strong attention to detail and the ability to manage time effectively.

Effective interpersonal skills to interact appropriately with all levels of staff and external contacts.

Strong problem solving skills.

Proven ability to maintain strict confidentiality of all personal/health sensitive information.

Weekend and Holiday rotation required.

Compensation Range

Compensation Range: $21.39- $30.05 This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness.

In addition, BMCHS offers generous total compensation that includes, but is not limited to:

• medical
• dental
• vision
• pharmacy
• discretionary annual bonuses and merit increases
• Flexible Spending Accounts
• 403(b) savings matches
• paid time off
• career advancement opportunities
• resources to support employee and family well-being

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer / Disabled / Veterans

Boston Medical Center is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic.

Working at Boston Medical Center is more than a job. It’s a chance to make a difference as part of our mission to provide exceptional and equitable care to all. As a nationally-recognized leader in health equity, nursing, initiatives to combat climate change, and many other areas, BMC is dedicated to improving the health of our community in Boston and beyond. BMC’s mission to provide exceptional care without exception extends to our employees, and we have been recognized as a top employer and best place to work. A strong sense of teamwork and support for our staff are the bedrock of BMC, as we know that we can only provide exceptional care to patients when our staff are cared for too.

If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [e-mail] or call 617-638-8582 to let us know the nature of your request.

BMC participates in the Electronic Employment Verification Program. As an E-Verify employer, prospective employees of BMC must complete a background check before beginning their employment at the hospital.

BMC requires all staff to be vaccinated against COVID-19 and flu, as well as receive a booster dose of the COVID-19 vaccine.