Operations Coordinator

Austen Riggs Center; Stockbridge (MA); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health Insurance: Medical, Dental and

Disability & Life Insurance

403(b) Retirement plan with generousem

Flexible spending and Dependent Care

Generous paid time off and 12 paid hol

Job summary

Austen Riggs Center in Stockbridge, MA is seeking an Operations Coordinator to provide administrative support across the organization. The role handles scheduling, communications, filing, purchasing, and inventory control, vendor relations, and expense reconciliation.

You will document policies, take meeting minutes, support events, oversee shipping/receiving, and help transition to digital processes. The position requires an associate degree or related experience, and 1–3 years in a fast-paced

Qualifications

• Associate’s degree or related experience.
• 1–3 years of experience in a fast-paced office or customer service environment.
• Proficiency with Microsoft 365 applications.
• Experience with an EHR or CRM system is a plus.

Responsibilities

• Provide administrative support to multiple departments across the organization.
• Schedule meetings, coordinate activities, distribute communications, filing, purchasing and inventory management.
• Vendor management, expense reconciliation, documenting policies and procedures, recording meeting minutes, and other general administrative tasks.
• Cross-functional support and reception coverage; shipping and receiving for the organization.

Skills

Microsoft 365

Administrative support

Communication skills

Calendar management

Education

Associate degree or related experience

Tools

EHR system

CRM system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Coordinator

Full Time Clerical Stockbridge, MA, US

2 days ago Requisition ID: 1024

Salary Range: $21.00 To $24.00 Hourly

We are seeking an Operations Coordinator to provide administrative support to multiple departments across the organization. This role is responsible for scheduling meetings, coordinating activities, distributing communications, filing, purchasing and inventory management, vendor management, expense reconciliation, documenting policies and procedures, recording meeting minutes, and performing other general administrative tasks.

This role works in partnership with administrative staff across the organization to provide cross-functional support and coverage when others are away or unavailable. The role also provides reception coverage as needed and handles shipping and receiving for the organization.

What you’ll do:

• Support the operations departments with general administrative duties
• Create inventory management and purchasing systems for organizational supplies.
• Work with vendors to maintain appropriate inventory levels, ensure that proper documentation is received, and follow cost guidelines.
• Schedule meetings, prepare relevant presentations and event materials, and take minutes when appropriate.
• Support company-wide events, including planning, ordering food/caterers and supplies, and ensuring timely payments to vendors.
• Oversee shipping and receiving for the organization.
• Work with departments to document policies and procedures and support the transition from paper-based processes to a digital work environment.
• Scan historical files and create comprehensive filing systems for various departments.
• Provide coverage at the reception desk as needed.
• As part of the administrative team, provide cross-functional support when staff members are away or during major projects.
• Take on other projects as necessary.

What we are looking for:

• Associate’s degree or related experience
• One to three years of experience in a fast-paced office or customer service environment
• Ability to manage multiple priorities and support more than one department
• Excellent customer service and communication skills (verbal and written)
• Ability to juggle calendars, schedule meetings, track deadlines, and coordinate across multiple departments
• Proficiency with Microsoft 365 applications
• Prior experience with electronic health record (EHR) system or Customer Relations Management (CRM) system is a plus
• Health Insurance: Medical, Dental and Vision
• Disability & Life Insurance
• Retirement plan 403(b) with generous employer contribution
• Flexible spending and Dependent Care accounts
• Generous paid time off and 12 paid holidays