Staffing Coordinator

Boston Medical Center (BMC); Boston (MA); On-site; USD 29,000 - 41,000; Full time

Job summary

Boston Medical Center (BMC) seeks a Staffing Coordinator in the Staffing Office to provide complex administrative support for department projects and daily office operations. You will prepare spreadsheets, maintain calendars, take minutes, and assist with new hire processing while upholding confidentiality.

In this full-time role, you will rotate weekends and holidays as required, coordinate scheduling, respond to inquiries, and ensure accurate contract records.

Qualifications

• Associate’s degree (or equivalent) in Business Administration/Business Management (or related field) plus 3 years related experience.
• Will consider HS/GED plus 5 years related experience.
• Bachelor’s degree with at least 1 year of administrative or office experience.

Responsibilities

• Provide complex administrative support for department projects and office operations.
• Prepare spreadsheets, charts, correspondence, and take minutes of meetings.
• Schedule meetings and manage calendars; handle mail and inquiries; triage calls; maintain contract database.
• Assist with new hire processing and personnel-related items.

Skills

MS Office proficiency

Word

Excel

Access

PowerPoint

Outlook

Time management

Confidentiality

Communication

Education

Associate’s degree in Business Administration/Business Management

HS/GED + 5 years related experience

Bachelor’s degree with 1+ year admin/office experience

Tools

Contract database

Job description

Job Summary Provides complex administrative support in preparation and completion of all administrative duties and department projects. Responsible for various aspects of office operations including preparation of spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items.

Job Summary Provides complex administrative support in preparation and completion of all administrative duties and department projects. Responsible for various aspects of office operations including preparation of spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items.

Position

Staffing Coordinator

Department

Staffing Office

Schedule

Full Time

Job Requirements

Education & Experience

• Associate’s degree (or equivalent) in Business Administration, Business Management (or related field) plus 3 years related experience.
• Will consider equivalent combination of formal education and experience, i.e. HS/GED plus 5 years related experience.
• Candidates with a Bachelor’s degree must have at least 1 year of administrative or office experience.

Knowledge, Skills, & Abilities

• Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.
• Highly proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers.
• Ability to work independently and exercise independent judgment
• Excellent organizational skills, including strong attention to detail and the ability to manage time effectively.
• Effective interpersonal skills to interact appropriately with all levels of staff and external contacts.
• Strong problem solving skills.
• Proven ability to maintain strict confidentiality of all personal/health sensitive information.

Weekend and Holiday rotation required

Compensation Range

$21.39- $30.05

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans