Staffing Coordinator/ Unit Secretary

South Florida Nursing Homes; Boca Raton (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

South Florida Nursing Homes in Florida seeks a Staffing Coordinator/Unit Secretary to organize staffing levels, manage schedules, and handle administrative tasks while delivering exceptional service to patients, families, and staff.

The role requires strong organizational and communication skills, familiarity with EMR and scheduling software, and a background in healthcare administration is preferred. SNF experience is a plus, with English proficiency essential.

Qualifications

• High school diploma or equivalent required.
• Healthcare administration, business degree preferred.

Responsibilities

• Coordinate staffing levels and schedules for nursing units and ancillary departments.
• Maintain accurate records including staffing reports, schedules, and time-off requests.
• Develop and implement staffing strategies to optimize labor costs and patient care.
• Collaborate with nursing and ancillary departments for seamless communication.
• Provide administrative support including reports, invoices, and meeting materials.
• Maintain confidentiality of patient information.

Skills

Organizational skills

Communication skills

Multitasking

Customer service

Education

High school diploma or equivalent

Healthcare administration / business degree preferred

Tools

EMR software

Scheduling software

Job description

Staffing Coordinator/Unit Secretary

Job Summary:
We are seeking a highly organized and detail-oriented Staffing Coordinator/Unit Secretary to join our Florida team. As a key member of our healthcare support staff, you will play a vital role in ensuring the smooth operation of our rehabilitation center. Staffing Coordinator/Unit Secretary will be responsible for coordinating staffing levels, scheduling, and administrative tasks, while also providing exceptional customer service to patients, families, and healthcare professionals.

Responsibilities:

• Coordinate staffing levels and schedules for nursing units and ancillary departments to ensure maximum efficiency and minimal downtime

• Maintain accurate and up-to-date records, including staffing reports, schedules, and time-off requests

• Develop and implement effective staffing strategies to optimize labor costs and improve patient care

• Collaborate with nursing and ancillary departments to ensure seamless communication and coordination

• Provide administrative support to management and staff, including preparing reports, invoices, and meeting materials

• Maintain confidentiality and handle sensitive information with discretion

• Demonstrate excellent customer service skills, responding to patient and family inquiries, and addressing concerns in a timely and professional manner

• Perform clerical duties related to admission and discharge patients

• Keep confidential all patient information received.

• Answer telephone and intercom, take messages and communicate messages to the appropriate person.

• Schedule patient appointments and tests.

• Assist in orientation of new staff to clerical duties of the unit.

• Keep nursing station stocked and with adequate supply forms and other clerical needs.

Requirements:

• High school diploma or equivalent required; degree in healthcare administration, business, or related field preferred

• 1-2 years of experience in a healthcare setting, preferably in a scheduling or coordination role

• Strong organizational and problem-solving skills, with attention to detail and ability to multitask

• Excellent communication and interpersonal skills, with ability to work effectively with diverse groups

• Proficiency in electronic medical records and scheduling software (training provided)

• Knowledge of medical terminology helpful, but not necessary.

• SNF experience

• Ability to communicate in English effectively through verbal and written means.

Join a compassionate team dedicated to providing exceptional care to your loved ones. If you share our commitment to quality and patient-centered care, apply to become our next Staffing Coordinator/Unit Secretary!

Background Screening Requirement

In all Florida Companies, this position requires a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse. For more information regarding the Clearinghouse, disqualifying offenses, and exemption procedures, please visit: https://info.flclearinghouse.com