Staffing Coordinator

Vivo Healthcare

Jacksonville (FL)

On-site

USD 38,000 - 56,000

Full time

14 days+

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Benefits offered by this job

Health, Vision, and Dental

Life Insurance

Disability Insurance

PTO

Job summary

Vivo Healthcare University seeks a Staffing Coordinator/Central Supply Clerk to manage inventory, procurement, storage, and distribution of supplies for resident care. The role ensures compliance with infection control standards and staffing coverage across shifts, coordinating with nursing staff and leadership.

The position emphasizes accurate timekeeping, documentation, and ongoing participation in regulatory surveys, with focus on efficiency and cost control in a busy SNF environment.

Qualifications

Experience managing inventory levels and audits.
Familiarity with infection control and safety standards.
Healthcare scheduling experience preferred (SNF preferred).
Ability to multitask and meet deadlines in a fast-paced facility.

Responsibilities

Inventory & Supply Management: Maintain inventory levels and conduct counts.
Procurement & Ordering: Order supplies per budget and vendor contracts.
Storage & Organization: Keep supplies clean, labeled, and properly stored.
Distribution: Deliver supplies to units timely and maintain stock.
Equipment Management: Track reusable equipment and coordinate maintenance.
Infection Control & Safety: Follow infection prevention and control practices.
Documentation & Compliance: Maintain records and assist with surveys.
Staffing coordination: Prepare master nursing schedules and monitor staffing levels.

Skills

Inventory management

Scheduling

Procurement

Infection control

Education

High School Diploma or Equivalent

Tools

EMR systems

Scheduling software

Job description

Vivo Healthcare University is hiring a Staffing Coordinator/Central Supply Clerk!

Who We Are:

At Vivo Healthcare University we pride ourselves on our exceptional employee culture and the high level of care we provide for our residents. We believe that the best way to maintain our high level of care is by having a great employee culture and by treating our staff with the same care and dedication we provide for our residents. We look forward to meeting you!

Overview:

We are seeking an experienced Skilled Nursing Facility Staffing Coordinator/Central Supply Clerk who is responsible for the procurement, inventory management, storage, and distribution of medical and non‑medical supplies necessary for resident care and facility operations. This role ensures that all supplies and equipment are maintained in accordance with federal, state, and local regulations, infection prevention standards, and facility policies to support safe, effective, and efficient resident care. In addition to ensuring there is adequate nursing coverage for all shifts, to comply with the centers designated per patient days rations & to complete the mandatory reports for scheduling daily.

Benefits:

Health, Vision, and Dental
Life Insurance
Disability Insurance
PTO

Responsibilities:

Inventory & Supply Management
- Maintain appropriate inventory levels of supplies
- Conduct routine inventory counts (daily/weekly/monthly)
- Rotate stock using FIFO (First In, First Out) methodology
- Monitor expiration dates and remove outdated supplies immediately
- Ensure par levels are established and maintained for all departments
Procurement & Ordering
- Order supplies in accordance with facility budget and approved vendor contracts
- Track orders, backorders, and delivery timelines
- Communicate supply shortages or delays to leadership and nursing staff
- Verify all deliveries against purchase orders and packing slips
Storage & Organization
- Ensure supplies are stored in a clean, organized, and secure manner
- Maintain separation of clean vs. soiled items
- Ensure proper labeling of all supplies and storage areas
- Maintain compliance with infection control and safety standards (e.g., no supplies on floor, proper shelving clearance)
Distribution
- Distribute supplies to nursing units and departments timely and accurately
- Maintain supply carts and emergency stock (e.g., crash carts, PPE stations as applicable)
- Respond to urgent supply needs to support resident care
Equipment Management
- Track and maintain inventory of reusable medical equipment
- Coordinate cleaning, disinfection, and preventive maintenance per policy
- Remove damaged or unsafe equipment from service immediately
Infection Control & Safety
- Adhere to infection prevention and control practices related to supply handling
- Ensure PPE and isolation supplies are readily available
- Support compliance with facility Infection Prevention Program
- Participate in audits related to infection control and environment of care
Documentation & Compliance
- Maintain accurate records of inventory, orders, and usage
- Assist with regulatory surveys by providing documentation and demonstrating processes
- Participate in QAPI activities related to supply management and cost control

The Staffing Coordinator will prepare and maintain master nursing schedules.
The Staffing Coordinator will ensure compliance with facility staffing plan and acuity-based staffing.
The Staffing Coordinator will monitor daily census and adjust staffing levels accordingly.
The Staffing Coordinator will facilitate shift coverage for call‑offs and staffing vacancies.
The Staffing Coordinator will maintain on—call lists and per diem staffing pools.
The Staffing Coordinator will minimize overtime and agency usage while maintaining safe staffing.
The Staffing Coordinator will ensure staffing compliance CMS, Florida AHCA, and PBJ requirements.
The Staffing Coordinator will maintain accurate timekeeping and staffing documentation.
The Staffing Coordinator will assist in preparing documentation for surveyors during regulatory surveys.
The Staffing Coordinator will maintain staffing records for review.