Staffing Coordinator

Excelsior Care Group; Town of Florida (NY); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical & Dental Coverage

PTO

401(k) Retirement Plan

Employee Recognition Program

Team-oriented environment

Perks and Discounts

Job summary

Excelsior Care Group is seeking a Staffing Coordinator for a Skilled Nursing and Rehabilitation Center in Columbia County, FL. This full-time role focuses on creating nursing schedules, processing timecards, and ensuring proper staffing coverage.

We value organizational skills, attention to detail, and the ability to work independently in a fast-paced healthcare setting. English communication and HIPAA compliance are essential, with opportunities to collaborate across nursing leadership.

Qualifications

• Experience staffing in a Skilled Nursing Facility is required.
• Ability to create and maintain nursing schedules in SNF/long-term care.
• Proficiency with scheduling software and MS Office.

Responsibilities

• Create, maintain, and update monthly nursing schedules.
• Review and process weekly nursing staff timecards for payroll.
• Monitor attendance and report to DON.
• Coordinate with HR and DON on modified-duty schedules.
• Assist with leave requests, timecards, and staffing questions.
• Post schedules and coordinate changes with supervisors.
• Assist onboarding and maintain license/certification records.
• Prepare staffing reports and address coverage needs.
• Maintain HIPAA compliance and confidentiality.
• Provide Unit Secretary coverage and admin support as needed.

Skills

Staffing experience

Organization

Time management

Multitasking

English communication

Tools

Microsoft Office

Electronic scheduling/timekeeping

Job description

Staffing Coordinator

Facility: Skilled Nursing and Rehabilitation Center
Location: Columbia County, FL
Position: Staffing Coordinator
Schedule: Full-Time
Pay Rate: $23 – $26 per hour

Make a Difference With Us!

At Skilled Nursing and Rehabilitation Center, we take pride in providing quality care while fostering a supportive, team-first environment. We are seeking a highly organized, proactive, and detail-oriented Staffing Coordinator to join our leadership team.

The Staffing Coordinator plays a critical role in ensuring our nursing department operates efficiently by managing staffing schedules, supporting nursing employees, coordinating attendance and timekeeping, and helping maintain appropriate staffing coverage across the facility.

Key Responsibilities

• Create, maintain, and update monthly nursing schedules to ensure appropriate staffing coverage across all units.
• Review, approve, and process weekly nursing staff timecards for payroll.
• Monitor and report attendance, tardiness, call-outs, and absenteeism to the Director of Nursing (DON).
• Collaborate with Human Resources and the DON to coordinate modified-duty schedules.
• Assist employees with leave requests, timecards, scheduling questions, and related staffing concerns.
• Post nursing schedules and coordinate schedule changes with supervisors and department leadership.
• Assist with onboarding new nursing staff by providing identification materials, timecards, schedules, and other required information.
• Maintain accurate records of nursing staff licenses, certifications, and other required credentials.
• Prepare staffing reports and provide recommendations to help address scheduling and coverage needs.
• Maintain confidentiality and ensure compliance with HIPAA and facility policies.
• Provide Unit Secretary coverage and administrative support when needed.
• Communicate staffing needs and scheduling changes effectively with nursing leadership and staff.
• Assist with identifying staffing gaps and finding appropriate coverage to support safe and efficient resident care.

Requirements

• Previous staffing experience in a Skilled Nursing Facility (SNF) is required.
• Experience creating and maintaining nursing schedules in a skilled nursing or long-term care setting.
• Experience with PPD tracking, labor meetings, and AHCA staffing reports preferred.
• Empeon experience is a plus.
• Strong knowledge of staffing requirements and scheduling practices within a skilled nursing environment.
• Strong organizational, time-management, and multitasking skills.
• Proficiency with Microsoft Office and electronic scheduling/timekeeping systems.
• Excellent verbal and written communication skills in English.
• Ability to work independently, prioritize responsibilities, and make sound decisions.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive employee information appropriately.
• Flexibility and adaptability in a fast-paced healthcare environment.
• Professional, dependable, and team-oriented approach.

Benefits

• Comprehensive Medical & Dental Coverage
• Generous Paid Time Off (PTO)
• 401(k) Retirement Plan
• Employee Recognition Program
• Supportive, Team-Oriented Work Environment
• Company Perks and Employee Discounts

Join Our Team Today!

If you are passionate about supporting healthcare teams and helping ensure our residents receive the highest quality of care, we would love to meet you!

At Skilled Nursing and Rehabilitation Center, your organizational skills and dedication help keep our nursing team strong, our facility running efficiently, and our residents well cared for.

Background screening information:
Florida Clearinghouse

IND123