Staffing Coordinator- Syracuse, NY

Upstate Services Group; Town of Solon (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Generous Paid Time Off (PTO)

Health, Dental, Vision Insurance

401(k) Retirement Plan with employer 


Free Parking

Job summary

Upstate Services Group seeks a Staffing Coordinator to manage Nursing Department work schedules and ensure coverage across all shifts in our New York facility. You will coordinate with Unit Managers and the Director of Nursing and keep precise attendance records.

We value a cheerful, proactive team player with strong communication skills and proficiency in Word/Excel/Outlook. Experience in healthcare staffing is preferred, with opportunities for career growth and competitive benefits.

Qualifications

• Cheerful, creative, and positive thinker required.
• Prior experience as staffing coordinator or similar position required.
• 2 years’ experience in health-related field preferred but not required.
• Experience working with computer systems and software.
• Strong working knowledge of Microsoft Word, Excel, Outlook is required.
• Excellent oral and written communications skills.
• Excellent time management and prioritization skills.
• Collaborative spirit and willingness to learn.

Responsibilities

• Develop Nursing Department work schedules by allocating employees in shifts and position.
• Fulfilling staffing vacancies in advance to ensure adequate coverage for all shifts.
• Keeping meticulous attendance records and assisting with the progressive disciplinary process if staff members accrue excessive absences and/or tardiness.
• Communicating with Unit Managers, In-Service Director and the Director of Nursing regarding floor orientation scheduling for newly hired employees in the nursing department.
• Informs the supervisor(s) of last minute shift changes ensuring proper shift coverage.
• Checking time clock punch records against master schedules and noting the appropriate changes.
• Filling time correction forms for events such as missing meal periods or forgetting to clock in/out.
• Acts as liaison with temporary staffing agencies who send nurses/nursing assistants to the facility
• Utilizing computer software to prepare, change and update the master schedule.
• Develop staff and promote a supportive team environment.
• Assume responsibility for timekeeping and time off requests
• Collaborate with payroll to ensure correct employee compensation
• Ensure compliance with internal and external policies and regulations
• Prepare and submit reports on staffing operations

Skills

Staff scheduling

Communication skills

Time management

Team collaboration

Attention to detail

Tools

Microsoft Word

Excel

Outlook

Job description

Staffing Coordinator Job Responsibilities:

• Develop Nursing Department work schedules by allocating employees in shifts and position
• Fulfilling staffing vacancies in advance to ensure adequate coverage for all shifts
• Keeping meticulous attendance records and assisting with the progressive disciplinary process if staff members accrue excessive absences and/or tardiness.
• Communicating with Unit Managers, In-Service Director and the Director of Nursing regarding floor orientation scheduling for newly hired employees in the nursing department.
• Informs the supervisor(s) of last minute shift changes ensuring proper shift coverage.
• Checking time clock punch records against master schedules and noting the appropriate changes.
• Filling time correction forms for events such as missing meal periods or forgetting to clock in/out.
• Acts as liaison with temporary staffing agencies who send nurses/nursing assistants to the facility
• Utilizing computer software to prepare, change and update the master schedule.
• Develop staff and promote a supportive team environment.
• Assume responsibility for timekeeping and time off requests
• Collaborate with payroll to ensure correct employee compensation
• Ensure compliance with internal and external policies and regulations
• Prepare and submit reports on staffing operations

Staffing Coordinator Requirements:

• Cheerful, Creative, and Positive Thinker
• Prior experience as staffing coordinator or similar position required
• 2 years’ experience in health related field preferred but not required
• Experience working with computer systems and software
• Strong working knowledge of Microsoft Word, Excel, Outlook is required
• Excellent oral and written communications skills
• Excellent time management & prioritization skills required
• Collaborative spirit and willingness to learn

BENEFITS:

• Competitive compensation
• Generous Paid Time Off (PTO)
• Health, Dental, Vision Insurance
• 401(k) Retirement Plan with employer contribution
• Free Parking