Staffing Coordinator Skilled Nursing Facility

LongTerm Healthcare; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Full-time employment

Supportive leadership

Growth opportunities

Employee benefits

Rewarding role

Job summary

LongTerm Healthcare is seeking a Staffing Coordinator for our skilled nursing facility. You will maintain staffing levels, create and manage schedules, coordinate call-offs and replacements, and help ensure resident care meets high-quality standards.

The role requires strong communication, organizational skills, and the ability to multitask in a fast-paced healthcare setting. Collaboration with nursing leadership and flexibility outside regular hours are valued.

Qualifications

• Experience in staffing, scheduling, healthcare administration or skilled nursing/long-term care setting preferred.
• Experience scheduling nursing staff is strongly preferred.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Ability to work independently while collaborating with nursing leadership.
• Proficiency with Microsoft Office and electronic scheduling systems.

Responsibilities

• Develop, maintain, and distribute nursing staff schedules based on facility needs.
• Coordinate daily staffing for CNAs, LPNs, and RNs.
• Respond promptly to call-offs and staffing shortages.
• Contact qualified staff to fill open shifts and maintain coverage.
• Maintain accurate staffing records, time-off requests, and attendance.
• Collaborate with Director of Nursing, Administrator, and supervisors on staffing needs.
• Monitor overtime, agency usage, and staffing patterns to control labor costs.
• Coordinate agency and temporary staff when necessary.
• Assist with orientation and scheduling of new employees.
• Ensure schedules are communicated accurately and timely.
• Maintain confidentiality of employee and resident information.
• Support staffing practices in line with policies and regulatory requirements.

Skills

Staffing

Scheduling

Healthcare admin

Communication

Multitasking

Time management

Problem solving

MS Office

Scheduling software

Tools

MS Office

Electronic scheduling systems

Job description

Staffing Coordinator – Skilled Nursing Facility

Job Type: Full-Time
Schedule: Monday–Friday, with flexibility to assist with staffing needs outside of regular business hours as needed

Job Summary

We are seeking a reliable, organized, and detail-oriented Staffing Coordinator to join our skilled nursing facility team. The Staffing Coordinator will be responsible for maintaining adequate staffing levels, creating and managing staff schedules, coordinating call-offs and replacements, and helping ensure the facility is appropriately staffed to provide safe, high-quality resident care.

The ideal candidate is a strong communicator who can multitask in a fast-paced healthcare environment and remain calm and professional when staffing challenges arise.

Key Responsibilities

• Develop, maintain, and distribute nursing staff schedules based on facility needs, census, and staffing requirements.

• Coordinate daily staffing for nursing departments, including CNAs, LPNs, and RNs.

• Respond promptly to call-offs, late arrivals, and unexpected staffing shortages.

• Contact qualified staff members to fill open shifts and maintain appropriate staffing coverage.

• Maintain accurate staffing records, schedules, time-off requests, and attendance information.

• Work closely with the Director of Nursing, Administrator, and nursing supervisors regarding staffing needs and concerns.

• Monitor overtime, agency usage, and staffing patterns to help control labor costs.

• Coordinate agency and/or temporary staff when necessary.

• Assist with orientation and scheduling of new employees.

• Ensure staff schedules are communicated accurately and in a timely manner.

• Maintain confidentiality of employee and resident information.

• Help ensure staffing practices support facility policies, regulatory requirements, and quality-of-care standards.

• Perform other duties as assigned.

Qualifications

• Previous experience in staffing, scheduling, healthcare administration, or a skilled nursing/long-term care setting preferred.

• Experience scheduling nursing staff is strongly preferred.

• Excellent organizational and time-management skills.

• Strong verbal and written communication skills.

• Ability to multitask and prioritize in a fast-paced environment.

• Strong problem-solving skills and attention to detail.

• Ability to work independently while collaborating effectively with the nursing leadership team.

• Proficiency with Microsoft Office and/or electronic scheduling systems preferred.

• Must maintain professionalism and confidentiality at all times.

What We Offer

• Competitive pay

• Full-time employment

• Supportive leadership team

• Opportunity for growth and advancement

• Employee benefits for eligible employees

• A rewarding opportunity to support the team caring for our residents

Why Join Us?

At our skilled nursing facility, staffing is an essential part of providing excellent resident care. We are looking for someone who takes pride in being dependable, organized, and responsive and who understands that having the right team in place makes a meaningful difference for our residents and staff.