Nursing Staff Coordinator

Optalis Healthcare (Health & Rehabilitation Centers); Southfield (MI); On-site; USD 45,000 - 70,000; Full time

Job summary

Optalis Healthcare (Health & Rehabilitation Centers) in Michigan is seeking a Staffing Coordinator to ensure nursing staff are scheduled to meet resident care needs and regulatory requirements, managing the clinical master schedule and attendance.

The role collaborates with HR and Nursing leadership, tracks agency usage, supports timekeeping, PTO, and PBJ reporting, and helps maintain survey readiness and accurate staffing documentation.

Qualifications

• High school diploma or equivalent.
• Experience with staffing and scheduling in healthcare environment.
• Knowledge of staffing regulations and PBJ reporting.
• Proficiency with scheduling and timekeeping software.

Responsibilities

• Develop, maintain, and adjust master staffing schedules based on census and budget.
• Ensure compliance with federal, state, and facility staffing regulations.
• Track and secure coverage for open shifts, vacations, and call-offs.
• Maintain staffing records, attendance logs, and PBJ reporting.
• Collaborate with HR/Payroll Coordinator on timekeeping, PTO, and personnel changes.
• Communicate staffing updates to nursing leadership and facility administration.
• Monitor and report agency usage and verify hours worked.
• Support survey readiness by maintaining accurate staffing documentation.

Skills

Organizational skills

Scheduling expertise

PBJ reporting knowledge

Communication & problem-solving

Education

High school diploma or equivalent

Tools

Scheduling software

Job description

The Staffing Coordinator ensures appropriate nursing staff are scheduled to meet resident care needs and regulatory requirements. This role manages the clinical master schedule, tracks attendance, oversees agency usage, and provides clerical support to the Nursing Department.

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Key Responsibilities:

• Develop, maintain, and adjust master staffing schedules based on census and budget.
• Ensure compliance with federal, state, and facility staffing regulations.
• Track and secure coverage for open shifts, vacations, and call-offs.
• Maintain staffing records, attendance logs, and PBJ reporting.
• Collaborate with HR/Payroll Coordinator on timekeeping, PTO, and personnel changes.
• Communicate staffing updates to nursing leadership and facility administration.
• Monitor and report agency usage and verify hours worked.
• Support survey readiness by maintaining accurate staffing documentation.

________________________________________________________________________________

• Organizational and scheduling skills.
• Knowledge of staffing regulations and PBJ reporting.
• Proficiency with scheduling and timekeeping software.
• Communication and problem-solving abilities.

________________________________________________________________________________

Required:

• High school diploma or equivalent.
• Experience with staffing and scheduling in healthcare environment.

Preferred:

• Experience in long-term care or skilled nursing setting.

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Physical & Work Requirements

• Prolonged sitting with some standing/walking.
• Ability to manage frequent interruptions and multitask.

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Personal Attributes:

• Integrity and confidentiality
• Team-oriented mindset

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