Staffing Coordinator

COMMONWEALTH CARE OF ROANOKE; Manassas (VA); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits package

Paid time off and holiday pay

Opportunities for professional growth

Supportive leadership team

Collaborative work environment focused

Job summary

Commonwealth Care of Roanoke is seeking a Staffing Coordinator to organize and optimize nursing schedules, ensuring safe staffing and regulatory compliance at our Manassas area facility. You will work closely with nursing leadership and staffing agencies to fill shifts and maintain accurate records.

The role emphasizes attention to detail, organization, and the ability to thrive in a fast-paced healthcare environment while delivering quality resident care and superb service to staff and

Qualifications

• High school diploma or equivalent required; additional education in healthcare administration or business preferred.
• Prior scheduling or staffing experience in healthcare, long-term care, skilled nursing, or hospital setting preferred.
• Experience with staffing, scheduling, or payroll software is preferred.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.

Responsibilities

• Develop, maintain, and update daily, weekly, and monthly nursing schedules.
• Ensure staffing levels meet facility census, acuity, state and federal regulations, and company standards.
• Fill open shifts by communicating with employees, PRN staff, and approved staffing agencies.
• Collaborate with the Director of Nursing (DON) and Assistant Director of Nursing (ADON) on staffing needs.
• Maintain accurate timekeeping, attendance, and “as-worked” schedules per payroll requirements and regulations.
• Monitor attendance, call-offs, overtime, and schedule changes; communicate concerns to nursing leadership.
• Maintain current staffing records and complete all required documentation accurately and timely.
• Coordinate with external staffing agencies as directed by DON/ADON to ensure coverage.
• Assist with scheduling orientation shifts for new hires and updating availability.
• Maintain confidentiality of resident, employee, and facility information (HIPAA compliance).
• Provide exceptional customer service with employees, leadership, residents, families, and agency personnel.
• Perform other duties as assigned by the Director of Nursing or ADON.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Ability to multitask

Professionalism

Education

High school diploma or equivalent

Healthcare administration or business education (preferred)

Tools

Microsoft Office (Outlook, Excel, Word)

Job description

Job Details

• Job Location: Manassas Health & Rehab Center - MANASSAS, VA 20109
• Position Type: Full Time
• Salary Range: $19.00 - $24.00 Hourly
• Job Shift: Day

The Staffing Coordinator is responsible for coordinating and maintaining nursing schedules to ensure safe, appropriate staffing levels that support quality resident care and regulatory compliance. This role works closely with the Director of Nursing (DON), Assistant Director of Nursing (ADON), nursing leadership, and staffing agencies to fill open shifts, monitor attendance, and maintain accurate staffing records. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced healthcare environment.

Essential Responsibilities

• Develop, maintain, and update daily, weekly, and monthly nursing schedules.
• Ensure staffing levels meet facility census, acuity, state and federal regulations, and company standards.
• Fill open shifts by communicating with employees, PRN staff, and approved staffing agencies.
• Collaborate with the Director of Nursing and Assistant Director of Nursing to proactively address staffing needs and scheduling challenges.
• Maintain accurate timekeeping, attendance, and "as-worked" schedules in accordance with payroll requirements and regulatory guidelines.
• Monitor employee attendance, call-offs, overtime, and schedule changes while communicating concerns to nursing leadership.
• Maintain current staffing records and complete all required documentation accurately and timely.
• Coordinate with external staffing agencies as directed by the DON or ADON to ensure adequate nursing coverage.
• Assist with scheduling orientation shifts for new hires and updating employee availability.
• Maintain confidentiality of resident, employee, and facility information in accordance with HIPAA and company policies.
• Provide exceptional customer service while interacting professionally with employees, leadership, residents, families, and agency personnel.
• Perform other duties as assigned by the Director of Nursing or Assistant Director of Nursing.

Why Join Our Team?

• Competitive pay
• Comprehensive benefits package
• Paid time off and holiday pay
• Opportunities for professional growth and advancement
• Supportive leadership team
• A collaborative work environment focused on delivering exceptional resident care

Qualifications

• High school diploma or equivalent required; additional education in healthcare administration or business is preferred.
• Previous scheduling or staffing experience in a healthcare, long-term care, skilled nursing, or hospital setting is strongly preferred.
• Experience with staffing, scheduling, or payroll software is preferred.
• Proficient in Microsoft Office, including Outlook, Excel, and Word.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Strong critical thinking and problem-solving abilities.
• Ability to work independently while collaborating effectively with interdisciplinary teams.
• Demonstrates professionalism, dependability, and sound judgment.
• Maintains strict confidentiality regarding resident and employee information.

Preferred Skills

• Knowledge of staffing regulations for long-term care facilities.
• Understanding of payroll and timekeeping processes.
• Ability to work with urgency and adapt to changing staffing needs.
• Excellent customer service and relationship-building skills.