Staffing Coordinator

Fox Subacute - Philadelphia; Philadelphia (Philadelphia County); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Medical, Dental & Vision Insurance

Paid Time Off

401(k) / Retirement Plan

Company sponsored benefit programs

Growth opportunities

Monday through Friday schedule

Job summary

Fox Subacute is seeking a Staffing Coordinator to manage daily staffing, prepare schedules, coordinate coverage for call-outs and vacancies, and work with nursing leadership to ensure continuity of resident care.

The ideal candidate is detail-oriented, responsive, professional, and comfortable working in a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent; healthcare or business-related education preferred.
• Experience in staffing/scheduling preferred.
• Experience in long-term care or healthcare setting strongly preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask in a fast-paced environment.
• Proficiency with scheduling software and Microsoft Office.

Responsibilities

• Develop, maintain, and adjust daily, weekly, and monthly nursing staff schedules.
• Coordinate staffing for all shifts, including weekends and holidays.
• Monitor staffing levels and identify coverage needs based on census and facility requirements.
• Respond promptly to call-outs, absences, and last-minute staffing changes.
• Contact qualified employees and agency staff to arrange shift coverage when needed.
• Maintain accurate staffing records, schedules, and attendance information.
• Communicate schedule changes clearly to nursing staff and management.
• Work closely with the Director of Nursing and other leadership to address staffing concerns.
• Track overtime, open shifts, agency utilization, and staffing patterns.
• Assist with maintaining compliance with facility staffing requirements and applicable regulations.
• Maintain confidentiality of employee and resident information.
• Provide professional customer service to employees while enforcing scheduling policies consistently.
• Perform other duties related to staffing and scheduling as assigned.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Multitasking

Decision making

Education

High school diploma

Tools

Microsoft Office

Scheduling software

OnShift

IntelyCare

ShiftKey

Job description

Fox Subacuteis seeking a highly organized and dependable Staffing Coordinator to manage daily and ongoing staffing needs for our long-term care facility. The Staffing Coordinator will be responsible for maintaining appropriate staffing levels, preparing schedules, coordinating coverage for call-outs and vacancies, and working closely with nursing leadership and staff to ensure continuity of resident care.

The ideal candidate is detail-oriented, responsive, professional, and comfortable working in a fast-paced healthcare environment.

Key Responsibilities

• Develop, maintain, and adjust daily, weekly, and monthly nursing staff schedules.
• Coordinate staffing for all shifts, including weekends and holidays.
• Monitor staffing levels and identify coverage needs based on census and facility requirements.
• Respond promptly to call-outs, absences, and last-minute staffing changes.
• Contact qualified employees and agency staff to arrange shift coverage when needed.
• Maintain accurate staffing records, schedules, and attendance information.
• Communicate schedule changes clearly to nursing staff and management.
• Work closely with the Director of Nursing, and other leadership to address staffing concerns.
• Track overtime, open shifts, agency utilization, and staffing patterns.
• Assist with maintaining compliance with facility staffing requirements and applicable regulations.
• Maintain confidentiality of employee and resident information.
• Provide professional customer service to employees while enforcing scheduling policies consistently.
• Perform other duties related to staffing and scheduling as assigned.

Qualifications

• High school diploma or equivalent required; healthcare or business-related education preferred.
• Previous experience in staffing/scheduling preferred.
• Experience in a long-term care, skilled nursing, assisted living, or healthcare setting is strongly preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office and scheduling software; experience with OnShift, Intelycare, andShiftKey is a plus.
• Ability to work independently and make sound decisions regarding staffing coverage.
• Professional, dependable, and able to maintain confidentiality.
• Knowledge of nursing staff roles, shift requirements, and long-term care operations is preferred.

What We Offer

• Competitive salary
• Medical, Dental & Vision Insurance
• Paid Time Off
• 401(k) / Retirement Plan
• Company sponsored benefit programs
• Supportive and collaborative work environment
• Opportunities for professional growth
• Monday through Friday schedule (8:30am-5pm)

Fox Subacute Is an Equal Opportunity Employer.